HR Assistant

NEXBRIDGE RECRUITMENT PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

NEXBRIDGE RECRUITMENT PTE. LTD. is seeking an HR & Administration Assistant to ensure smooth day-to-day operations across HR and administrative functions.

You will manage calls, provide doc prep, coordinate couriers, and support onboarding and recruitment activities. The role involves maintaining attendance records, processing Purchase Orders in SAP, supporting ISO and GMP documentation, organising training and staff events, and liaising with vendors to keep office operations compliant and

Qualifications

• Diploma in Human Resource Management, Business Management, or related field.
• Experience with Info-Tech HRMS is an added advantage.
• Familiarity with SAP for Purchase Order processing is preferred.
• Strong communication and interpersonal skills with the ability to build positive working relationships.
• Well-organized, detail-oriented and able to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage incoming calls and handle general enquiries by directing them to appropriate departments.
• Provide comprehensive administrative support, including document preparation, filing, printing, mailing, and courier coordination.
• Coordinate the renewal of company insurance policies, permits, licences, and certifications to ensure timely compliance.
• Liaise with vendors on equipment servicing, maintenance, purchases, and company asset management.
• Create and process Purchase Orders (PO) through the SAP system.
• Support HR operations by maintaining employee attendance, leave records, personnel data, and HR-related purchases.
• Assist with recruitment activities, including preparing application forms, coordinating interviews, and supporting hiring documentation.
• Facilitate the onboarding process for new employees, including orientation arrangements, workstation preparation, and system access.
• Organize employee training programmes, annual health screenings, staff engagement activities, and company events.
• Provide administrative support for ISO and GMP documentation, policies, audits, and compliance initiatives.
• Prepare meeting agendas and minutes for departmental and ISO meetings.
• Coordinate courier shipments and other office logistics.
• Perform other HR and administrative duties as assigned to support business operations.

Job description

As an HR & Administration Assistant, you will play a vital role in ensuring the smooth day-to-day operations of both the HR and administrative functions. Your responsibilities will include:

• Manage incoming calls and handle general enquiries by directing them to the appropriate departments.
• Provide comprehensive administrative support, including document preparation, filing, printing, mailing, and courier coordination.
• Coordinate the renewal of company insurance policies, permits, licences, and certifications to ensure timely compliance.
• Liaise with vendors on equipment servicing, maintenance, purchases, and company asset management.
• Create and process Purchase Orders (PO) through the SAP system.
• Support HR operations by maintaining employee attendance, leave records, personnel data, and HR-related purchases.
• Assist with recruitment activities, including preparing application forms, coordinating interviews, and supporting hiring documentation.
• Facilitate the onboarding process for new employees, including orientation arrangements, workstation preparation, and system access.
• Organize employee training programmes, annual health screenings, staff engagement activities, and company events.
• Provide administrative support for ISO and GMP documentation, policies, audits, and compliance initiatives.
• Prepare meeting agendas and minutes for departmental and ISO meetings.
• Coordinate courier shipments and other office logistics.
• Perform other HR and administrative duties as assigned to support business operations.

What We're Looking For:

• Diploma in Human Resource Management, Business Management, or a related field.Minimum
• Experience with Info-Tech HRMS will be an added advantage.
• Familiarity with SAP for Purchase Order processing is preferred.
• Strong communication and interpersonal skills with the ability to build positive working relationships.
• High level of integrity with the ability to handle confidential information professionally.
• Well-organized, detail-oriented, and able to manage multiple priorities independently in a fast-paced environment.

We regret that only shortlisted candidates will be notified.