Admin Cum Accounts Executive - Insurance Industry

MDE CAPITAL CONSULTANCY PTE. LTD.; Singapore; On-site; SGD 36,000 - 51,000; Full time

Job summary

MDE Capital Consultancy Pte. Ltd. Singapore seeks a detail‑oriented admin professional to support policy administration, data entry of endorsements, renewals and cancellations, and to maintain accurate client and policy records in internal systems.

You will ensure accuracy and completeness of policyholder data and assist in policy issuance and documentation processing. In addition, you will handle finance data entry for premium transactions, receipts and refunds, prepare routine reports, ensure

Responsibilities

• Input and update policy details, endorsements, renewals, and cancellations in the system
• Ensure accuracy and completeness of policyholder and coverage information
• Maintain and update client and policy records in internal databases
• Support policy issuance and documentation processing
• Perform data entry for premium transactions, payments received, and refunds
• Record and reconcile basic financial entries in accounting or insurance systems
• Assist in premium collection tracking and outstanding balances monitoring
• Support invoice generation, receipts issuance, and payment documentation
• Liaise with finance team on discrepancies and data verification
• Maintain proper filing of policy and financial documents (digital and physical)
• Ensure documentation meets audit and regulatory requirements
• Assist in preparing reports for internal audits and compliance checks
• Handle sensitive financial and client data with confidentiality
• Liaise with internal departments (business development, finance, operations) for data verification
• Follow up on incomplete documentation or missing financial information
• Support internal stakeholders with documentation and administrative queries
• Prepare routine reports (e.g., premium reports, policy listings, outstanding payments)
• Assist with renewal tracking and administrative follow-ups
• Support general office administration and ad-hoc tasks as assigned

Job description

Responsibilities:

1. Data Entry & Policy Administration

• Input and update policy details, endorsements, renewals, and cancellations in the system
• Ensure accuracy and completeness of policyholder and coverage information
• Maintain and update client and policy records in internal databases
• Support policy issuance and documentation processing

2. Finance Data Entry & Processing

• Perform data entry for premium transactions, payments received, and refunds
• Record and reconcile basic financial entries in accounting or insurance systems
• Assist in premium collection tracking and outstanding balances monitoring
• Support invoice generation, receipts issuance, and payment documentation
• Liaise with finance team on discrepancies and data verification

3. Documentation & Compliance

• Maintain proper filing of policy and financial documents (digital and physical)
• Ensure documentation meets audit and regulatory requirements
• Assist in preparing reports for internal audits and compliance checks
• Handle sensitive financial and client data with confidentiality

4. Coordination & Support

• Liaise with internal departments (business development, finance, operations) for data verification
• Follow up on incomplete documentation or missing financial information
• Support internal stakeholders with documentation and administrative queries

5. Administrative & Operational Support

• Prepare routine reports (e.g., premium reports, policy listings, outstanding payments)
• Assist with renewal tracking and administrative follow-ups
• Support general office administration and ad-hoc tasks as assigned