Admin assistant (Part time & work from home)

COOLTRUST AIRCON PTE. LTD.; Singapore; Remote; SGD 13,000 - 22,000; Part time

Benefits offered by this job

Flexible hours

Remote work

Job summary

COOLTRUST AIRCON PTE. LTD. is seeking a reliable Part-Time Admin Support Assistant to handle day-to-day administrative tasks while working from home. The role focuses on data entry, appointment coordination, invoicing, payment tracking, and producing customer reports.

The position offers flexible hours and remote work, with duties spanning customer records, scheduling, and routine administrative support. Prior admin experience is preferred but not essential, with on‑the‑job training available.

Qualifications

• Ability to perform data entry and basic admin tasks with accuracy.
• Strong organizational and time-management skills.
• Proficiency with Excel/Sheets and CRM tools.
• Good written communication and independent work capability.

Responsibilities

• Perform accurate data entry and administrative tasks.
• Check and update the technician appointment schedule.
• Arrange and coordinate customer appointments.
• Send appointment reminders to customers.
• Create and issue customer invoices.
• Check and tally customer payments against invoices.
• Follow up on outstanding payments when required.
• Assist in preparing service and customer reports.
• Maintain and update customer records.
• Organise and maintain administrative documents and records.
• Provide general administrative support to the company when required.

Skills

Data entry

Organization

Time management

Written communication

Tools

Microsoft Excel

Google Sheets

CRM

Job description

Position: Part-Time Admin Support Assistant

Work Arrangement: Work From Home (WFH)

Working Hours: Part-time, flexible hours

Job Overview

We are looking for a reliable and organised Part-Time Admin Support Assistant to support the day‑day administrative operations of our air‑conditioning service business.

The role is primarily work-from-home and involves data entry, appointment coordination, invoicing, payment tracking, and preparing customer reports.

Key Responsibilities

• Perform accurate data entry and administrative tasks
• Check and update the technician appointment schedule
• Arrange and coordinate customer appointments
• Send appointment reminders to customers
• Create and issue customer invoices
• Check and tally customer payments against invoices
• Follow up on outstanding payments when required
• Assist in preparing service reports and customer reports
• Maintain and update customer records
• Organise and maintain administrative documents and records
• Provide general administrative support to the company when required

Requirements

• Good organisational and time-management skills
• Detail-oriented and able to work accurately
• Comfortable using Microsoft Excel / Google Sheets / CRM
• Basic knowledge of invoicing and payment tracking
• Good written communication skills
• Able to work independently with minimal supervision
• Responsible, reliable and responsive
• Previous administrative experience is preferred but not essential

Ideal Candidate

We are looking for someone who is organised, responsible and detail-oriented, and who can manage multiple appointments and administrative tasks efficiently while working remotely.

Experience in aircon servicing, maintenance, property management or other service-based businesses will be an advantage but is not required.

Position Type: Part-Time / Work From Home