Admin Assistant - $2500 (Boon Lay)

Recruit Express Pte Ltd; Singapore; On-site; SGD 25,000 - 30,000; Full time

Job summary

Recruit Express Pte Ltd in Singapore is seeking a proactive receptionist/administrative assistant to handle phone calls, issue purchase orders, and monitor delivery performance. You will manage attendance records, filing, staff movements, and assist with training records (ISO 9001/14001), travel bookings, and liaison with vendors and cleaners.

This role also covers arranging welfare activities, coordinating with various departments, and performing ad-hoc duties as assigned by the Head of

Qualifications

• Min Nitec qualification.
• At least 2 years admin experience.

Responsibilities

• Handle phone calls and reception duties.
• Issue Purchase Orders and monitor deliveries.
• Update and monitor staff attendance records (MC, late).
• Update and filing of staff training records (ISO 9001/14001).
• Organise catering orders (lunch, beverages).
• General filing of correspondence (DO, service reports).
• Update staff movement chart (whiteboard).
• Arrange air tickets and hotel reservations.
• Liaise with cleaners, tailors and laundry vendors.
• Assist in welfare programmes and organise events.
• Perform ad-hoc duties as assigned by HOD.

Skills

Reception duties

Administrative tasks

Vendor liaison

Attendance monitoring

Training records

Catering orders

Filing

Staff movement

Travel bookings

Visitor management

Welfare programs

Ad-hoc duties

Education

Nitec qualification

Job description

• Receptionist Duties (Handling of phone calls etc)
• Issuing of Purhcase Orders
• Update Delivery Performance for Critical & Non-Critical Suppliers
• Update and Monitor staff attendance records (MC, Late etc)
• Update and Filing of staff training records (ISO 9001/14001)
• Ordering (Lunch, Mineral Water, Biscuits etc)
• General Filing of all correspondence (DO, Service Reports etc)
• Update Staff Movement Chart (White Board)
• Air tickets and Hotel reservations
• Liaise with Office Cleaner for ordering of sundry items (coffee, soap etc)
• Liaise with Company Tailor & Cleanwear Laundry Vendor
• Handling visitors and serve coffee
• Assist in organising Company Welfare Programmes (Cpy Trip etc)
• Any other ad-hoc duty assigned by HOD

Requirements

• Min Nitec qualification
• At least 2 years admin experience