Admin Accounts Executive - Insurance

MDE CAPITAL CONSULTANCY PTE. LTD.; Singapore; On-site; SGD 28,000 - 45,000; Full time

Job summary

MDE CAPITAL CONSULTANCY PTE. LTD. in Tampines, Singapore, is hiring for a data entry and policy administration role within the insurance industry.

You will input and update policy details, endorsements, renewals, and cancellations, ensuring accuracy and timely processing. The position also covers finance data entry, premium processing, invoicing and payment documentation, plus liaison with the finance team for data verification.

Qualifications

• Minimum SPM, diploma or equivalent qualification.
• Good written and spoken English.
• Detail-oriented and able to follow up independently.
• Fresh graduates welcome to apply; training provided.
• Basic insurance/administrative familiarity advantageous.

Responsibilities

• Input and update policy details, endorsements, renewals, and cancellations.
• Maintain accurate policyholder and coverage information in systems.
• Support policy issuance and documentation processing.
• Data entry for premium transactions and refunds; reconcile basics.
• Assist in invoice generation and payment documentation; liaise with finance.
• Maintain filing of policy and financial documents; ensure audit readiness.
• Coordinate with internal departments for data verification and follow-ups.
• Provide general administrative support and handle ad-hoc tasks.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Attention to detail

Organised

Independent

English proficiency

Mandarin (bonus)

Education

SPM or Diploma

Tools

Microsoft Office

Job description

Industry: Insurance

Working Location: Tampines

Working Hours: Monday to Friday, 9:00 AM-6:00 PM

Employment Type: Full-time

Work Permit and Employment Pass sponsorship is available for eligible Malaysian candidates.

Responsibilities

Data Entry & Policy Administration

• Input and update policy details, endorsements, renewals, and cancellations in the system
• Ensure accuracy and completeness of policyholder and coverage information
• Maintain and update client and policy records in internal databases
• Support policy issuance and documentation processing

Finance Data Entry & Processing

• Perform data entry for premium transactions, payments received, and refunds
• Record and reconcile basic financial entries in accounting or insurance systems
• Assist in premium collection tracking and outstanding balances monitoring
• Support invoice generation, receipts issuance, and payment documentation
• Liaise with finance team on discrepancies and data verification

Documentation & Compliance

• Maintain proper filing of policy and financial documents (digital and physical)
• Ensure documentation meets audit and regulatory requirements
• Assist in preparing reports for internal audits and compliance checks
• Handle sensitive financial and client data with confidentiality

Coordination & Support

• Liaise with internal departments (business development, finance, operations) for data verification
• Follow up on incomplete documentation or missing financial information
• Support internal stakeholders with documentation and administrative queries

Administrative & Operational Support

• Prepare routine reports (e.g., premium reports, policy listings, outstanding payments)
• Assist with renewal tracking and administrative follow-ups
• Support general office administration and ad-hoc tasks as assigned

Requirements

• Minimum SPM, diploma or equivalent qualification
• Good computer skills, especially Microsoft Word, Excel and PowerPoint
• Detail-oriented, organised and able to follow up on tasks independently
• Responsible, positive and willing to learn
• Good written and spoken English
• Ability to communicate in Mandarin would be useful for assisting Mandarin-speaking clients
• Administrative or insurance experience is an advantage, but training will be provided
• Fresh graduates are welcome to apply