Admin Accounts Executive - Insurance

MDE CAPITAL CONSULTANCY PTE. LTD.; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

MDE CAPITAL CONSULTANCY PTE. LTD. in Tampines, Singapore, is seeking a meticulous Administrative Assistant to support data entry, policy administration, and finance processing within our insurance team.

You will input and update policy details, endorsements, renewals and cancellations, ensuring accuracy across systems. You will also prepare routine reports, assist with premium payments and invoice generation, and maintain client and policy documents with confidentiality.

Qualifications

• Minimum SPM, diploma or equivalent qualification.
• Good MS Word, Excel and PowerPoint skills.
• Detail-oriented and organised.
• Good written and spoken English.
• Mandarin helpful for assisting Mandarin-speaking clients.
• Administrative or insurance experience is an advantage; training provided.

Responsibilities

• Input and update policy details, endorsements, renewals, and cancellations.
• Maintain and update client and policy records in databases.
• Assist in premium processing, payments, and refunds.
• Prepare routine reports and renewal tracking.
• Liaise with internal departments for data verification.
• Support administrative queries and documentation tasks.

Skills

Attention to detail

Communication skills

Time management

Data entry

Independent worker

Education

Diploma or equivalent

SPM or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Industry: Insurance

Working Location: Tampines

Working Hours: Monday to Friday, 9:00 AM-6:00 PM

Employment Type: Full-time

Work Permit and Employment Pass sponsorship is available for eligible Malaysian candidates.

Responsibilities

Data Entry & Policy Administration

• Input and update policy details, endorsements, renewals, and cancellations in the system
• Ensure accuracy and completeness of policyholder and coverage information
• Maintain and update client and policy records in internal databases
• Support policy issuance and documentation processing

Finance Data Entry & Processing

• Perform data entry for premium transactions, payments received, and refunds
• Record and reconcile basic financial entries in accounting or insurance systems
• Assist in premium collection tracking and outstanding balances monitoring
• Support invoice generation, receipts issuance, and payment documentation
• Liaise with finance team on discrepancies and data verification

Documentation & Compliance

• Maintain proper filing of policy and financial documents (digital and physical)
• Ensure documentation meets audit and regulatory requirements
• Assist in preparing reports for internal audits and compliance checks
• Handle sensitive financial and client data with confidentiality

Coordination & Support

• Liaise with internal departments (business development, finance, operations) for data verification
• Follow up on incomplete documentation or missing financial information
• Support internal stakeholders with documentation and administrative queries

Administrative & Operational Support

• Prepare routine reports (e.g., premium reports, policy listings, outstanding payments)
• Assist with renewal tracking and administrative follow-ups
• Support general office administration and ad-hoc tasks as assigned

Requirements

• Minimum SPM, diploma or equivalent qualification
• Good computer skills, especially Microsoft Word, Excel and PowerPoint
• Detail-oriented, organised and able to follow up on tasks independently
• Responsible, positive and willing to learn
• Good written and spoken English
• Ability to communicate in Mandarin would be useful for assisting Mandarin-speaking clients
• Administrative or insurance experience is an advantage, but training will be provided
• Fresh graduates are welcome to apply