Admin & Accounts Executive

BITLOOP TECHNOLOGIES PTE. LTD.; Singapore; On-site; SGD 40,000 - 58,000; Full time

Benefits offered by this job

Central CBD office

Five-day work week

Training and guidance

Exposure across multiple group domains

Job summary

BITLOOP TECHNOLOGIES PTE. LTD. in Singapore is seeking an experienced Admin & Accounts Executive to manage administration and accounting across group entities.

The role emphasizes hands-on bookkeeping in Xero, GST preparation, invoicing, vendor communications, and AI-enabled process improvements, with a stable five-day week and CBD office. Ideal candidate thrives in a small SME, has 3+ years of admin/accounts experience, and can work independently while coordinating with management and external

Qualifications

• At least 3 years of relevant experience in admin and/or accounts.
• Comfortable in a small SME environment with broad scope across group entities.
• Sound understanding of basic accounting concepts and bookkeeping practice.

Responsibilities

• Maintain company filing and records across all group entities (physical and digital).
• Perform day-to-day bookkeeping in Xero, including data entry, bank reconciliation and GST preparation.
• Prepare quotations, invoices, and submit payments.
• Prepare freight, import and export documentation and liaise with freight forwarders.
• Assist with property and leasing administration.
• Provide general office administration and support to management.
• Support management with household administration where required.
• Help document and improve internal processes and AI/workflow automation.

Skills

Bookkeeping

Xero

MS Office

SharePoint

AI tools & automation

Workload management

Self-directed

Tools

Xero

SharePoint

Microsoft Excel

Google Workspace

Job description

BitLoop Technologies Pte Ltd is the operating company of a privately held Singapore group with interests across IT services, diamonds trading, and property.

We are looking for an experienced generalist Admin & Accounts Executive to help manage the administration and accounts of all group entities. Ideal candidate is technology-first and is comfortable creating and working with AI-tools & workflows.

Responsibilities

• Maintain company filing and records across all group entities, physical and digital (SharePoint)
• Perform day-to-day bookkeeping in Xero, including data entry, bank reconciliation, GST filing preparation, and support external accountant with month-end and year-end closing
• Prepare quotations, invoices, and submit payments
• Prepare freight, import and export documentation and liaise with freight forwarders
• Assist with property & leasing related administration
• Provide general office administration and support to management as required
• Provide management with family household administration support as required
• Help improve and document internal processes and workflows, including the use of AI and automation tools

Requirements

• Comfortable in a small SME environment with a broad and varied scope across multiple group entities
• At least 3 years of relevant experience in an administrative and/or accounts role (reference contact required)
• Sound understanding of basic accounting concepts and bookkeeping practice
• Working knowledge of Xero, or of a comparable accounting system with the willingness to learn Xero
• Strong Microsoft Office & Google Workspace skills, particularly Excel; familiarity with SharePoint is an advantage
• Technologically able - comfortable adopting new software independently, including AI tools beyond basic chat interfaces, such as building workflows in Claude/ChatGPT Co-Work or similar platforms
• Self-directed, organised and accountable, able to manage your own workload and see tasks through to completion
• Able to work in Singapore without the need for employer sponsorship

What We Offer

Direct working relationship with management and genuine ownership of your area

Stable long term employment

Exposure across several industries, from technology and trading to family office and property

Room to grow with the group, taking on projects and wider responsibility over time

Training and guidance as you onboard and take on your responsibilities

Central CBD office, five-day work week, Monday to Friday, 9.30am to 6.00pm

Benefits

• 10 days of annual leave, increasing with length of service
• 14 days of outpatient sick leave and 60 days of hospitalisation leave, in line with MOM guidelines
• 11 gazetted public holidays
• Annual Wage Supplement (13th month), pro-rated in the first year
• Employer CPF contributions at the prevailing statutory rates