Admin

EAGLE I SECURITY SERVICES PTE. LTD.; Singapore; On-site; SGD 28,000 - 44,000; Full time

Job summary

EAGLE I SECURITY SERVICES PTE. LTD. is seeking an organized administrative assistant to support projects under the Corporate and Operations Department. The role involves processing candidate applications, coordinating onboarding activities, and maintaining office logistics.

You will liaise with regulatory bodies and internal teams, prepare training materials, and assist in preparing quotations and service agreements as needed.

Qualifications

• Administrative support
• Liaison with multiple departments
• Data entry and report generation

Responsibilities

• Sorting candidates' profile applications, handling pre-employment medical checks, and work pass applications.
• Engaging candidates for contract signing, contract briefing, and staff pass registration.
• Liaising with MOM, PLRD, business units, recruitment teams, training school and other departments.
• Researching, registering and overseeing training plans and applications for staff.
• Assisting in preparing training materials for existing or new employees.
• Assisting in preparing quotations, tender documents, and service agreements.

Job description

Provide general administrative support to projects under the direction of Corporate and Operations Department

• Sorting candidates profile application, handle pre-employment medical check-up, work pass application, process security license application, engage candidates for contract signing, contract briefing, administer staff pass application and register candidate for training etc
• Liaise with MOM, PLRD, Business Units, recruitment teams, training school and other departments
• Research, register and oversee training plan and applications for existing and/or new employees
• Assist in preparing training materials for existing and/or new employees
• Assist in preparing basic quotations, tender documents, service agreements and/or any documents required by the Corporate and Operations Department
• Assist in the annual Security Grading Exercise
• Coordinating office activities
• Conducting Research and answering calls and recording messages
• To handle and provide on-boarding and off-boarding administrative support
• Update and administer e-administration portal
• Liaison person between Corporate and Operations Departments
• Prepare manpower reports and other ad-hoc reports as assigned
• Assist in administrative matters e.g. raising of purchase requisition, liaising with vendors for quotations
• Maintain inventory for general office logistics e.g. stationeries, office equipment, fixed assets, pantry items, staff uniforms, etc.