Accounts Operations Executive

SCIENTE; Singapore; On-site; SGD 50,000 - 84,000; Full time

Job summary

SCIENTE is seeking an Accounts & Operations Executive to be the operational heartbeat of our Singapore office. You will bridge finance, payroll, HR admin, and office operations across Singapore, Malaysia, and India, ensuring smooth financial workflows and a vibrant office culture.

The role requires hands-on experience in accounting and operations, cross-border coordination, and strong communication with a global team.

Qualifications

• Demonstrated ability to multitask in a fast-paced environment.
• Strong cross-cultural communication and collaboration across teams in multiple countries.
• Excellent attention to detail and organizational skills.
• Able to build trust and maintain positive energy with colleagues.

Responsibilities

• Record transactions accurately and keep financial data current.
• Assist month-end and year-end closing processes with precision.
• Process supplier invoices quickly and accurately; chase overdue payments as needed.
• Coordinate payroll inputs including timesheets and leave records.
• Administer health insurance enrollment and general HR queries with warmth.
• Ensure salaries and reimbursements are processed on time.
• Manage office operations, vendors, and maintenance to keep the Singapore office running smoothly.
• Collaborate with finance teams in India, Malaysia, and Singapore to align cross-border finances.

Skills

Multitasking

Cross-cultural communication

Attention to detail

People skills

Tools

MS Office

Excel

Tally

Job description

Our vision:

A purpose-driven organisation growing across global markets - creating meaningful ‘value innovation’ for our clients, giving back to communities, and helping every Associate succeed at work and in life.

Our mission:

Delight our clients. Grow responsibly. Serve our community.

The Role

We are looking for an energetic, resourceful, and people-smart Accounts & Operations Executive to be the operational heartbeat of our Singapore office. You will be the connective tissue across our teams in Singapore, Malaysia, and India, keeping the financial engine running smoothly and the office buzzing with positive energy. If you are a natural go-getter who takes ownership, loves getting things done, and brings a smile to every interaction, we want to hear from you.

Key Responsibilities:

Financial Operations — Keep the Numbers Honest

• Own the books: record transactions accurately and keep our financial data clean and current.
• Drive timely bank reconciliations and play a hands-on role in month-end and year-end closing.
• Process supplier invoices with precision and pace: accuracy matters, and so does speed.
• Stay on top of customer payments and proactively chase outstanding receivables — cash flow is king.
• Prepare journal entries and supporting schedules with the rigour that keeps auditors happy.
• Be the custodian of our financial records: meticulous, organised, and always audit-ready.
• Compile financial reports and expense summaries that give leadership the visibility they need to make smart decisions fast.
• Be the bridge: coordinate actively with our finance colleagues in India, Malaysia, and Singapore to keep cross-border financials aligned and moving.

Payroll & People Administration — Look After Our People

• Coordinate payroll inputs: timesheets, leave records, and exceptions, so everyone gets paid correctly and on time, every time.
• Be the friendly face of HR admin: handle health insurance enrolment, leave tracking, and associate queries with warmth and efficiency.
• Partner with finance to ensure salaries and reimbursements land on time — a happy team starts with reliable pay.

Office Operations — Be the Pulse of Our Singapore Office

• Run a tight, vibrant office: our workspace should energise the team and impress every visitor.
• Manage supplies, vendors, and maintenance contractors: negotiate well, spend wisely, and keep the office running like clockwork.
• Liaise with telco providers to ensure our connectivity is always on.
• Support the leadership team with a “whatever it takes” attitude, from scheduling and travel to ad-hoc priorities that move the business forward.
• Roll up your sleeves for ad-hoc projects.

What You Bring:

• At least 5 years of hands‑on and well‑rounded experience in an accounts, operations, and HR admin role, ideally in a fast‑paced environment.
• A natural multi‑tasker who thrives under pressure and never drops the ball on deadlines.
• Comfortable working across Singapore, Malaysia, and India contexts - cross-border coordination is second nature to you.
• Strong command of MS Office (especially Excel); familiarity with accounting software such as Tally is a bonus.
• Exceptionally organised, with a sharp eye for detail.
• Excellent communicator with great people skills. You build trust quickly, work well across cultures, and bring positive energy to every room you walk into.

You Are Someone Who…

• Takes pride in precision: your documentation and numbers are always spot‑on.
• Improves as you go: you follow processes but always look for smarter ways to get things done.
• Moves first: you spot a gap, own it, and close it without waiting to be asked.
• A team player who lifts others: your positive energy is contagious and your colleagues notice when you’re in the room.
• Gets things done: you measure success by outcomes, not activity, and you follow through until the job is truly finished.

Find out more: www.sciente.com/why-join-us

Our office location:

Changi Business Park, near Expo MRT. This is an onsite role.

When you apply, you voluntarily consent to the disclosure, collection and use of your personal data for employment/recruitment and related purposes in accordance with the SCIENTE Group Privacy Policy, a copy of which is published at SCIENTE’s website (https://www.sciente.com/privacy-policy/).

Confidentiality is assured, and only shortlisted candidates will be notified.