Accounts & HR Operations Specialist

HUMANIZE LOGISTICS (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 33,000 - 61,000; Full time

Job summary

HUMANIZE LOGISTICS (SINGAPORE) PTE. LTD. is seeking an Account & HR Executive to manage daily finance and accounting operations, support HR coordination, and oversee office and inventory administration in a lean SME setting.

This hands-on role requires multitasking across finance, HR, and corporate admin responsibilities, with the ability to work independently and liaise with external service providers and auditors.

Qualifications

• Diploma in Accounting, Finance, Business Administration, or related discipline.
• Minimum relevant experience in finance and administration roles.
• Hands-on experience managing accounting operations and coordinating with outsourced accounting firms.
• Experience with accounting software; QuickBooks experience is preferred.
• Good knowledge of accounting principles, financial reporting, AP/AR, cash flow management, and Singapore statutory requirements.
• Familiar with GST reporting, audit coordination, and financial compliance matters is an advantage.
• Strong analytical skills with good attention to detail and accuracy.
• Able to work independently with minimal supervision.
• Strong multitasking skills with the ability to manage competing priorities and deadlines.
• Proactive, responsible, and comfortable working in a fast-paced SME environment.
• Good communication skills and ability to liaise with management, employees, suppliers, and external service providers.
• Proficient in both English and Mandarin (Chinese), written and spoken, to communicate effectively with management, colleagues, and Chinese-speaking stakeholders.
• Singapore Citizens, Singapore Permanent Residents, and eligible foreign candidates.

Responsibilities

• Finance & Accounting: Manage daily finance and accounting operations for the company.
• Finance & Accounting: Maintain accounting records for the operating company and dormant companies.
• Finance & Accounting: Update and maintain monthly P&L statements, financial schedules, and management reports.
• Finance & Accounting: Monitor cash flow, bank balances, and funding requirements.
• Finance & Accounting: Manage AP, AR, payment processing, and collection monitoring.
• Finance & Accounting: Prepare payment schedules, bank reconciliations, and supporting financial documents.
• Finance & Accounting: Liaise with outsourced accounting firm on monthly accounts closing, GST reporting, journal entries, and financial statement reviews.
• Finance & Accounting: Review financial reports and follow up on accounting adjustments when required.
• Finance & Accounting: Coordinate with external auditors, tax agents, and corporate service providers on audit, tax, and compliance matters.
• Finance & Accounting: Prepare supporting schedules and documents for annual audit and statutory reporting.
• HR & Employee Administration: Coordinate with outsourced HR provider on monthly payroll processing, including submission of commission reports and payroll-related information.
• HR & Employee Administration: Liaise with outsourced HR provider on employee-related matters and communicate management instructions.
• HR & Employee Administration: Arrange company insurance coverage for new employees.
• HR & Employee Administration: Conduct employee onboarding and explain company policies, rules, and regulations.
• HR & Employee Administration: Maintain employee-related administrative records.
• Corporate Administration: Liaise with corporate secretary on company incorporation matters, annual filings, and statutory compliance.
• Corporate Administration: Maintain company records, agreements, and corporate documents.
• Corporate Administration: Coordinate with government agencies, banks, and external service providers.
• Corporate Administration: Provide administrative and operational support to management.
• Office & Operations Support: Manage office administration, including pantry supplies, office inventory, and general office requirements.
• Office & Operations Support: Coordinate office maintenance, repair works, and cleaning services to ensure a safe and well-maintained workplace.
• Office & Operations Support: Liaise with suppliers and external service providers for office-related services.
• Office & Operations Support: Assist with procurement activities and vendor coordination.
• Office & Operations Support: Support management with operational reports and ad hoc assignments.
• Inventory Administration: Monitor inventory levels and maintain accurate stock records.
• Inventory Administration: Update stock movements and inventory records in the system.
• Inventory Administration: Prepare inventory variance reports and investigate stock discrepancies.
• Inventory Administration: Perform stock reconciliation and process approved inventory adjustments.
• Inventory Administration: Ensure accuracy of inventory data and supporting documentation.

Skills

Multitasking

Analytical skills

Communication skills

Independent working

Proactive

Mandarin proficiency

Education

Diploma in Accounting, Finance, Business Administration, or related discipline

Tools

QuickBooks

Job description

HUMANIZE LOGISTICS (SINGAPORE) PTE. LTD. is seeking an Account & HR Executive to manage daily finance and accounting operations, support HR coordination, and oversee office and inventory administration in a lean SME setting.

This hands-on role requires multitasking across finance, HR, and corporate admin responsibilities, with the ability to work independently and liaise with external service providers and auditors.