Accounts & Admin Executive

HUMANIZE LOGISTICS (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 48,000 - 80,000; Full time

Job summary

HUMANIZE LOGISTICS (SINGAPORE) PTE. LTD. is seeking a capable accounting professional to manage accounts receivable and payable, maintain accurate financial records, and generate insights for decision-making.

You will coordinate payments, balance sheets, cash flow reporting, and vendor relationships, using accounting software and MS Office to keep books current and compliant.

Qualifications

• Proficiency in English to communicate effectively with clients and internal teams.
• Advanced knowledge of MS Office applications.
• Proficiency with financial management software to accurately manage accounts and generate reports.

Responsibilities

• Maintain bookkeeping databases and spreadsheets by updating financial information accurately and timely.
• Communicate proactively with clients and customers to request and arrange payments, ensuring cash flow continuity.
• Record and track payments in databases to maintain up-to-date account statuses.
• Create detailed reports and balance sheets that document overall profits and losses to support financial analysis.
• Update client accounts based on payment receipts and contact information changes to ensure data accuracy.
• Manage accounts payable using accounting software, processing invoices and payments for multiple entities and vendors.
• Analyze workflow processes to identify opportunities for efficiency improvements in accounting operations.
• Establish and maintain professional relationships with new and existing vendors to support business partnerships.
• Ensure timely and accurate payment of bills and payroll in compliance with departmental procedures.
• Process due invoices for payments by verifying purchase orders, prices, terms of payment, and other charges.
• Perform accounting duties including account maintenance, recording journal entries, and reconciling books of accounts.

Skills

English proficiency

MS Office

Financial software

Tools

CRM software

Accounting software

Job description

Company Overview

A homegrown logistics company seeking dynamic growth in fulfilment and logistics services for both local and international clienteles.

Job Summary

You will support business growth by managing accounts receivable and payable functions, maintaining accurate financial records, and producing insightful reports that drive informed decision-making and operational efficiency.

Responsibilities

• Maintain bookkeeping databases and spreadsheets by updating financial information accurately and timely
• Communicate proactively with clients and customers to request and arrange payments, ensuring cash flow continuity
• Record and track payments in databases to maintain up-to-date account statuses
• Create detailed reports and balance sheets that document overall profits and losses to support financial analysis
• Update client accounts based on payment receipts and contact information changes to ensure data accuracy
• Manage accounts payable using accounting software, processing invoices and payments for multiple entities and vendors
• Analyze workflow processes to identify opportunities for efficiency improvements in accounting operations
• Establish and maintain professional relationships with new and existing vendors to support business partnerships
• Ensure timely and accurate payment of bills and payroll in compliance with departmental procedures
• Process due invoices for payments by verifying purchase orders, prices, terms of payment, and other charges
• Perform accounting duties including account maintenance, recording journal entries, and reconciling books of accounts

Required competencies and certifications

• Proficiency in English to communicate effectively with clients and internal teams
• Advanced computer skills including excellent knowledge of MS Office applications
• Proficiency with financial management software to accurately manage accounts and generate reports

Preferred competencies and qualifications

• Strong interpersonal and communication skills to maintain professionalism under pressure and foster collaboration
• Great organizational skills with high accuracy and attention to detail to ensure reliable financial records
• Hands-on experience with CRM software to enhance client relationship management
• Ability to learn quickly and adapt to new tools and processes
• Self-motivated with a results-driven approach to meet and exceed business expectations
• Comfortable with math and calculations to perform accounting tasks accurately
• Good listening skills to understand client needs and resolve payment issues effectively