ACCOUNT ADMIN EXECUTIVE

OneSg Holding Pte Ltd; Singapore; On-site; SGD 28,000 - 47,000; Full time

Job summary

OneSG Holding Pte Ltd in Singapore seeks an organized Office Administrator to support the MCST office. You will handle administrative tasks, financial records, and customer service to ensure smooth operations and timely payments.

Responsibilities include filing, invoicing, vendor payments, answering enquiries at the counter and by email, managing accounts receivable and petty cash, and coordinating with the auditor and site team for annual audit and budget.

Qualifications

• Certificate or Diploma in Office Administration.
• Proficient in Microsoft Office, Excel, and accounting software.
• Ability to work independently and meet tight deadlines.
• Strong interpersonal skills to engage residents and stakeholders.
• Experience in preparing financial statements is essential.
• MCST or property management experience preferred.

Responsibilities

• Organize and maintain hardcopy and digital folders and files in the MCST office to ensure easy retrieval and compliance.
• Compile monthly invoices, attendance records, and service reports accurately and submit them on time to support payment processing.
• Assist with the issuance of BIB/cheques to vendors to facilitate timely vendor payments.
• Respond promptly and professionally to enquiries at the office counter and via email regarding facility bookings, carparking, MFSF queries, and related matters.
• Manage accounts receivable and payments on site, including petty cash handling, facility refunds, and related financial support tasks.
• Coordinate with the appointed auditor and site team to support annual audit report preparation and budget management.

Skills

Interpersonal skills

Time management

Attention to detail

Education

Certificate or Diploma in Office Administration

Tools

Microsoft Office

Excel

Accounting software

Job description

Company Overview

OneSG Holding Pte Ltd is a leading property management firm specializing in strata living and condominiums. We deliver tailored services including Mechanical, Electrical & Fire Management, Building Defects & Facade Management, and Project Management, supported by expert teams and best-practice SOPs.

Job Summary

Support the MCST office by managing administrative, financial, and customer service tasks to ensure smooth operations and timely processing of payments and reports.

Responsibilities

• Organize and maintain both hardcopy and digital folders and files in the MCST office to ensure easy retrieval and compliance
• Compile monthly invoices, attendance records, and service reports accurately and submit them on time to support payment processing
• Assist with the issuance of BIB/cheques to vendors to facilitate timely vendor payments
• Respond promptly and professionally to enquiries at the office counter and via email regarding facility bookings, carparking, MFSF queries, and related matters
• Manage accounts receivable and payments on site, including petty cash handling, facility refunds, and related financial support tasks
• Coordinate with the appointed auditor and site team to support annual audit report preparation and budget management

Preferred competencies and qualifications

• Certificate or Diploma in Office Administration
• Proficient use of Microsoft Office, Excel, and accounting software to perform administrative and financial tasks efficiently
• Ability to work independently and meet tight deadlines
• Strong interpersonal skills to engage courteously with residents and stakeholders
• Experience in preparing financial statements is essential
• MCST or property management experience preferred