Academic Scheduling & Operations Coordinator

RECRUITPEDIA PTE. LTD.; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

RECRUITPEDIA PTE. LTD. seeks an Academic Operations Coordinator to manage course planning, scheduling, and resource allocation in a central Singapore campus environment. The role supports faculty deployment, timetabling accuracy, and compliance with EduTrust standards.

You will coordinate with school leadership to optimize classrooms, lecturers, and other teaching resources, maintain records in the SMS, and assist with examinations while ensuring timely updates and audit-ready documentation.

Qualifications

• Bachelor's Degree or Diploma in Business Management, Operations Management, Education Administration, or related discipline.
• 1–2 years of relevant experience in academic operations, course administration, scheduling, or Private Education sector preferred.
• Strong organizational, coordination, and administrative capabilities with excellent attention to detail.
• Ability to work independently while managing multiple priorities in a fast-paced environment.
• Excellent interpersonal and communication skills; ability to collaborate with internal and external stakeholders.
• Proficient with Microsoft Office, especially Excel; experience with timetabling, scheduling, student management, or resource planning systems is advantageous.
• Willingness to support operational needs during weekends and occasional evenings.

Responsibilities

• Coordinate and maintain course schedules in the SMS based on academic requirements.
• Develop and publish accurate course timetables within timelines.
• Support deployment planning for faculty and Associate Lecturers with leadership teams.
• Communicate timetable changes and updates to stakeholders.
• Manage outsourced lecturer services, including placements, contracts, and payroll.

Skills

Organizational skills

Coordination

Administrative skills

Communication skills

Attention to detail

Education

Bachelor's Degree / Diploma in Business Management or related

Tools

Microsoft Excel

Student Management System (SMS)

Job description

RECRUITPEDIA PTE. LTD. seeks an Academic Operations Coordinator to manage course planning, scheduling, and resource allocation in a central Singapore campus environment. The role supports faculty deployment, timetabling accuracy, and compliance with EduTrust standards.

You will coordinate with school leadership to optimize classrooms, lecturers, and other teaching resources, maintain records in the SMS, and assist with examinations while ensuring timely updates and audit-ready documentation.