Academic Scheduling & Operations Executive

RecruitPedia Pte Ltd; Singapore; On-site; SGD 33,000 - 60,000; Full time

Job summary

RecruitPedia Pte Ltd in Singapore is seeking an Operations Coordinator to support academic scheduling, resource planning, and regulatory compliance across our private education programs. The role focuses on coordinating timetables, classrooms, lecturers, and associated admin processes to ensure smooth course delivery.

You will work with the School's leadership to deploy faculty, manage vendor services, and maintain timely documentation for audits, with weekend/evening support as needed.

Qualifications

• Bachelor-level qualification in business/education administration or related field.
• 1–2 years in academic operations, course administration, scheduling, or related sector preferred.
• Strong organisational, coordination, and administrative capabilities with attention to detail.
• Ability to work independently while managing multiple priorities in a fast-paced environment.
• Strong interpersonal and communication skills for collaboration with stakeholders.
• Proficient in Microsoft Office, especially Excel.
• Experience with timetabling, scheduling, student management, or resource planning systems is advantageous.
• Willingness to support operational needs during weekends/evenings when required.

Responsibilities

• Coordinate and maintain course schedules within the SMS based on academic requirements.
• Develop and publish accurate timetables within established timelines.
• Support faculty deployment planning with leadership.
• Communicate timetable changes to stakeholders in a timely manner.
• Coordinate outsourced lecturer services including placements, contracts, and payroll.
• Plan and optimise allocation of classrooms, laboratories, lecturers, and other resources.
• Maintain course, module and lecturer data in the SMS and related platforms.
• Organise onboarding for new Associate Lecturers.
• Implement regulatory, quality assurance, and statutory updates affecting programmes.

Skills

Organizational skills

Coordination

Administrative skills

Communication skills

Time management

Excel

SMS / timetabling systems

Education

Bachelor's Degree / Diploma in Business Management or related

Tools

Excel

Student Management System (SMS)

Timetabling systems

Resource planning software

Job description

RecruitPedia Pte Ltd in Singapore is seeking an Operations Coordinator to support academic scheduling, resource planning, and regulatory compliance across our private education programs. The role focuses on coordinating timetables, classrooms, lecturers, and associated admin processes to ensure smooth course delivery.

You will work with the School's leadership to deploy faculty, manage vendor services, and maintain timely documentation for audits, with weekend/evening support as needed.