Academic Scheduling & Liaison Specialist

AMITY GLOBAL INSTITUTE PTE. LTD.; Singapore; On-site; SGD 39,000 - 78,000; Full time

Job summary

AMITY GLOBAL INSTITUTE PTE. LTD. is seeking a proactive academic administrator to plan and manage timetables for all programmes, coordinating with programme leaders and lecturers to ensure smooth delivery of classes and examinations.

You will maintain schedules, assign teaching loads, and handle operational communications across departments, ensuring accuracy and timely updates for staff and students.

Qualifications

• Creative and analytical mindset.
• Detail-oriented with strong communication skills.
• Leadership and ability to work in groups.
• Minimum 1 year of relevant working experience or equivalent.

Responsibilities

• Plan, prepare, and manage academic timetables for all programmes and intakes.
• Coordinate with Programme Leaders, Lecturers, and Academic Departments to finalize class schedules.
• Ensure no clashes in lecturer assignments, classroom usage, or student timetables.
• Adjust timetables promptly in response to changes (e.g., lecturer availability, room bookings, or student numbers).
• Support the smooth delivery of academic operations, including class commencement and examination arrangements.
• Maintain up-to-date records of teaching assignments, room allocations, and academic calendars.
• Ensure timetable information is communicated to staff and students.
• Prepare academic reports or summaries related to class schedules and attendance.
• Assign teaching loads to lecturers; liaise with HR for contracts.
• Register lecturers with partners and provide documents for registrations.
• Manage classroom and facility usage to optimize resources.
• Update timetable and lecturer information in academic systems and trackers.
• Generate and verify reports related to lecturer scheduling and academic delivery.

Skills

Creative

Analytical

Detail-oriented

Verbal and written communication

Leadership

Teamwork

1 year experience

Job description

AMITY GLOBAL INSTITUTE PTE. LTD. is seeking a proactive academic administrator to plan and manage timetables for all programmes, coordinating with programme leaders and lecturers to ensure smooth delivery of classes and examinations.

You will maintain schedules, assign teaching loads, and handle operational communications across departments, ensuring accuracy and timely updates for staff and students.