Academic Operations Coordinator

Public Service Division; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

Public Service Division invites applications for an Assistant Manager/Deputy Manager role in the School of Technology for Arts, Media and Design. You will oversee diploma programme administration, timetable planning, lecturer loading, and records management while coordinating examinations and assessments.

The role also involves SharePoint site management, procurement support, and event coordination. Candidates should have 3–5 years in academic administration, strong organisational skills, and

Qualifications

• Preferably 3–5 years of relevant working experience in academic administration, programme administration, operations or a related field.
• Ability to manage multiple workstreams and priorities concurrently.
• Able to work independently while contributing effectively in a collaborative team environment.
• Strong communication and interpersonal skills, both written and verbal.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint) and familiar with SharePoint or other AI/digital platforms.
• Meticulous and detail-oriented when handling academic records, scheduling and procurement documentation.
• Ability to work within tight timelines and manage competing priorities.
• Strong analytical and problem-solving skills with an aptitude for process improvement and digitalisation.

Responsibilities

• Manage academic administration processes for diploma programmes, including timetable planning, class scheduling, lecturer loading, academic records management and resource coordination.
• Coordinate examination and assessment operations, including invigilator rostering, BOE administration, records management and archiving of assessment documents.
• Maintain academic administration databases, records and documentation to ensure accuracy and compliance with institutional requirements.
• Maintain and manage School SharePoint sites and digital platforms related to academic administration and operational processes.
• Support procurement activities, including SVP, quotation sourcing, purchase documentation, and procurement records management.
• Organise meetings, prepare reports, track action items and record meeting minutes.
• Coordinate and support school-level events and activities, including planning, logistics coordination, stakeholder engagement and related administrative requirements.
• Support process improvement, automation and digitalisation initiatives to enhance operational efficiency.
• Be assigned additional duties/projects as assigned by your reporting officer.

Skills

Organisational skills

Administrative skills

Microsoft Office

SharePoint

Communication skills

Time management

Detail-oriented

Cross-functional collaboration

Tools

SharePoint

Workday

Microsoft Excel

PowerPoint

Job description

Public Service Division invites applications for an Assistant Manager/Deputy Manager role in the School of Technology for Arts, Media and Design. You will oversee diploma programme administration, timetable planning, lecturer loading, and records management while coordinating examinations and assessments.

The role also involves SharePoint site management, procurement support, and event coordination. Candidates should have 3–5 years in academic administration, strong organisational skills, and