Academic Operations & Administration Manager

RPO Republic Polytechnic; Singapore; On-site; SGD 61,000 - 84,000; Full time

Job summary

Republic Polytechnic’s School of Technology for Arts, Media and Design seeks an Assistant Manager/Deputy Manager to oversee academic administration for diploma programmes, including timetable planning, class scheduling, lecturer loading and records management. You will coordinate examinations, manage databases and support digital platforms across the school.

The role requires 3–5 years in academic administration, strong organisational skills, and proficiency with Microsoft Office and SharePoint.

Qualifications

• 3–5 years of relevant experience in academic administration, programme administration, operations or a related field.
• Proficient in Microsoft Office applications, particularly Excel, Word and PowerPoint.
• Familiar with SharePoint or other AI or digital collaboration platforms.
• Meticulous and detail-oriented when handling academic records, scheduling matters and procurement documentation.
• Able to work within tight timelines and manage multiple priorities in a dynamic environment.
• Strong analytical and problem-solving skills with a focus on process improvement.

Responsibilities

• Manage academic administration processes for diploma programmes, including timetable planning, class scheduling, lecturer loading, academic records management and resource coordination.
• Coordinate examination and assessment operations, including invigilator rostering, Board of Examiners administration, records management and archiving of assessment documents.
• Maintain academic administration databases, records and documentation to ensure accuracy and compliance with institutional requirements.
• Maintain and manage School SharePoint sites and digital platforms related to academic administration and operational processes.
• Support procurement activities, including SVP, quotation sourcing, purchase documentation, and procurement records management.
• Organise meetings, prepare reports, track action items and record meeting minutes.
• Coordinate and support school-level events and activities, including planning, logistics coordination and stakeholder engagement.
• Support process improvement, automation and digitalisation initiatives to enhance efficiency.
• Be assigned additional duties/projects as assigned by your reporting officer.

Skills

Organisational skills

Administrative skills

Communication skills

Microsoft Office

SharePoint

Workday

Problem-solving

Tools

SharePoint

Workday

Job description

Republic Polytechnic’s School of Technology for Arts, Media and Design seeks an Assistant Manager/Deputy Manager to oversee academic administration for diploma programmes, including timetable planning, class scheduling, lecturer loading and records management. You will coordinate examinations, manage databases and support digital platforms across the school.

The role requires 3–5 years in academic administration, strong organisational skills, and proficiency with Microsoft Office and SharePoint.