2707 Admin Assistant /Novena

MAXHUNT RESOURCE PTE. LTD.; Singapore; On-site; SGD 26,784 - 35,712; Full time

Job summary

MAXHUNT RESOURCE PTE. LTD. is seeking an Administration Assistant to provide front desk and general administrative support at our Singapore office.

The role ensures smooth daily operations, handling enquiries, document flow and office logistics. The ideal candidate has 3+ years in administration, strong MS Office and Google Mail skills, and experience in a school setting is preferred. The position involves coordinating events, maintaining filing systems, and assisting management with tasks to

Qualifications

• GCE 'O' Level Certificate or equivalent.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Mail.
• At least 3 years of relevant admin/front desk experience, preferably in a school environment.

Responsibilities

• Attend to enquiries and requests from clients in a professional manner.
• Manage receipt, distribution and deposit of documents and items.
• Maintain a neat front desk area and office readiness.
• Provide document maintenance and filing support.
• Manage stationery inventory and stock replenishment.
• Assist with routine HR administrative tasks and data entry.
• Support organisational events and meetings.

Skills

Microsoft Office proficiency

Google Mail

Web browsers (Chrome/Edge)

Education

GCE 'O' Level

Tools

Microsoft Office

Google Mail

Chrome

MS Edge

Job description

Contract Details

Contract Period: From 1 September 2026 – 31 August 2027
Option Year: From 1 September 2027 – 31 August 2028

Working Hours

Personnel to be deployed at the following hours:

• Mon – Thu: 9.5 hours per day (incl. 1 hour lunch). Working hours between 7am and 6pm, negotiated.
• Fri: 9 hours (incl. 1 hour lunch). Working hours between 7am and 6pm, negotiated.
• No service required on Sat, Sun and gazetted public holidays.

Requirements

The Personnel should preferably have the following qualifications, skills and experience:

• GCE 'O' Level Certificate or equivalent.
• Proficient in Microsoft Office (Word, Excel, PowerPoint), Google Mail, web browsers like Chrome and MS Edge.
• Preferably at least three (3) years of relevant experience in administration and front desk support, preferably in a school environment.

Job Scope

The Administration Assistant shall provide front desk and general administrative support to ensure the smooth and efficient running of the office. The scope of service includes, but is not limited to:

1. Front Desk Support
   1. Attend to enquiries and requests from internal and external clients in a professional and timely manner.
   2. Manage the receipt, collection, distribution and deposit of documents, articles and other items to and from the office.
   3. Maintain the front desk area in a neat, presentable and ready-to-use condition.
2. General Administrative Support
   1. Provide document maintenance and filing support.
   2. Manage stationery inventory including stock monitoring, replenishment and distribution.
   3. Assist with routine HR administrative tasks.
   4. Perform data entry, updating records and basic administrative tracking.
   5. Manage pantry supplies, including stock monitoring and replenishment.
   6. Provide administrative and logistical support for organisational events, meetings and activities.
   7. Maintain cleanliness and readiness of other assigned areas.
   8. Assist senior and middle management with ad hoc administrative tasks.
   9. Perform any other duties assigned to support the smooth running of the office.