1408 Admin Support Officer/Pasir Ris

MAXHUNT RESOURCE PTE. LTD.; Singapore; On-site; SGD 25,000 - 29,000; Full time

Job summary

Hai Sing Catholic School is seeking an Admin Support Officer to handle front-desk communications, visitor management, and essential administrative tasks. The role requires attentiveness, basic first-aid readiness, and the ability to coordinate mail, records, and room bookings.

The incumbent will support daily school operations, maintain inventories, and assist in the SAT intranet portal. A dependable, courteous attitude is essential for serving staff, students, and visitors.

Qualifications

• The Personnel should minimally have the following qualifications, skills and experience.
• Minimally ‘N’ Level with passes in both English and Mathematics. Preferably ‘O’ Levels / Higher Nitec / or its equivalent.

Responsibilities

• Communications: Answer and route calls at the front counter; respond to inquiries; route mail.
• Visitor Management: Attend to walk-in parents, students, and staff.
• Administrative Support: Manage day-to-day general office duties, mailroom, filing, and records.
• Office Presentation: Keep counter, meeting rooms, and sick bay clean and presentable.
• Customer Service: Be the first contact point for visitors and resolve issues calmly.
• Functional Tasks: Coordinate bus bookings, manage receipts, schedule rooms and calendar.
• First-Aid Support: Basic first aid, triage, and coordinate with parents/parademics.
• Other Tasks: Assist School Leaders and Managers with ad-hoc duties.

Skills

Administrative skills

Communication skills

Interpersonal skills

Computer proficiency

Customer service

Mailroom handling

Time management

Education

N Level

O Levels / Higher Nitec or equivalent

Job description

*Job position: Admin Support Officer

Salary range: $2200-$2600

Name of Authority: Hai Sing Catholic School

Contract Period: From 01 Jan 2027 to 31 Dec 2027

Option to extend: From 01 Jan 2028 to 31 Dec 2028

Personnel to be deployed at the following hours: Mondays to Fridays: 9:15am to 6:15pm, inclusive of 1-hour lunch break Service not required on Saturdays, Sundays and gazetted public holidays

Requirements

The Personnel should minimally have the following qualifications, skills and experience:

Qualifications

Minimally ‘N’ Level with passes in both English and Mathematics. Preferably ‘O’ Levels / Higher Nitec / or its equivalent.

Experience

Candidate shall have a minimum of 1 year of relevant experience working in a MOE school as School Admin Support Officer

Essential Skills

• Administrative & office management skills
• Effective communications and interpersonal skills
• Computer & devices proficiency skills
• Customer service skills
• Mailroom support and distribution skills
• Organizational skills
• Time management skills
• Housekeeping & operations skills

Candidate Profile

• Ability to handle and support basic first-aid
• Ability to handle diverse individuals calmly and tactfully
• Confident in handling and dealing with any walk-in visitors
• Ability to react quickly, and think outside of box
• Patient, caring, and cheerful disposition

Job Scopes：

The Services required are set out as follows including and not limited to:

1. Communications Support:

• Answering and patching phone calls at the front counter in school General Office
• Ensuring timely and professional responses to all inquiries
• Manage and route school mail timely and accurately

2. Visitor Management:

• Attend to walk-in customers (parents, students, teachers and delivery personnel etc)

3. Administrative Support:

• Assist in day-to-day operations of general office duties including mailroom support and distribution
• Simple data record of received items, lost & found items, loan of uniform etc
• Filing, laminating of documents, coordinating courier services, and maintaining databases and records
• Maintain, support, and managed the collection of certificates and documents by students, alumni, and staffs.
• Ongoing managing, updating, supporting, and maintenance of SAT intranet portal

4. Office Presentation:

• Ensure the counter area, conference room, visitor’s room & sick bay is clean, tidy, presentable, waste disposed of and stocked with necessary supplies required for both staffs and visitors

5. Customer Service:

• Serve as the first and primary point of contact for all visitors to the counter, addressing their needs and resolving issues as they arise in a calm and efficient manner.

6. Functional Tasks:

• Serve as school’s designated goods receipt officer
• Help coordinate, arrange, schedule all ad-hoc bus booking services for entire school when the need arises.
• Manage and collect monthly utilities meter reading from canteen operators.
• Help coordinate, schedule, deconflict and manage appointments, calendar, and room scheduling to ensure smooth operations and utilization
• Ensure inventory accuracy, serviceability, availability at all times.

7. First-Aid Support

• Basic First Aid Support, management, and triage when case arises at front counter.
• Faciliate and manage parent & paramedics (when ambulance is required) calling & communications.
• Ensure that all necessary precautions and paperwork are done and endorsed before releasing student from school.

8. Other Tasks:

• Support and handle any ad-hoc duties & tasks assigned by School Leaders, Administration Manager, and Operations Manager when needed.