[0580] Admin Assistant (Purchasing / Industrial Parts) – Tampines/ 5 days/ $3k

The Supreme HR Advisory Pte. Ltd.; Singapore; On-site; SGD 22,000 - 33,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. is seeking a diligent office administrator in Singapore to support daily operations. You will manage calls, emails, and document processing to keep workflows accurate and efficient.

Based at Tampines Industrial Crescent, the position runs 5 days a week, from 9am to 6pm, handling quotations, orders, deliveries, and supplier coordination to ensure timely progress and payment processing.

Responsibilities

• Maintain a tidy office to support smooth daily operations.
• Handle calls, faxes, and emails promptly and professionally.
• Scan, file and organize documents for accurate record-keeping.
• Prepare and process quotations, orders, and goods received notes.
• Coordinate local and overseas deliveries per timelines.
• Track shipments and invoices for timely delivery and payments.
• Maintain parts inventory to support production and projects.
• Update project data and follow up on outstanding actions.
• Monitor purchase orders and coordinate with suppliers on deliveries.
• Source and evaluate new suppliers for quality, price and service.
• Monitor supplier performance and address quality or delivery issues.
• Verify supplier invoices against POs and supporting docs before payment.
• Maintain updated supplier price lists and payment records.
• Perform ad-hoc admin and purchasing duties as assigned.

Job description

• Working days : 5 Days ( Mon - Fri )
• Working Hour : 9am -6pm
• Working Location: Tampines Industrial Crescent
• Salary: $2,000 – $3,000 per month

Job Responsibilities

• Maintain an organized and tidy office environment to support smooth daily operations.
• Handle incoming phone calls, faxes, and email communications promptly and professionally.
• Scan, file, and organize documents to ensure accurate record-keeping and easy retrieval.
• Prepare and process quotations, sales orders, delivery orders, purchase orders, and goods received notes.
• Coordinate local and overseas deliveries according to customer and project timelines.
• Track shipments and invoices to ensure timely delivery and payment processing.
• Maintain parts inventory records to support production and project requirements.
• Update project-related data and follow up on outstanding action items to ensure timely progress.
• Monitor purchase order status and follow up with suppliers regarding delivery schedules and commitments.
• Source and evaluate new suppliers based on product quality, pricing, and service standards.
• Monitor supplier performance and follow up on any product quality or delivery issues.
• Verify supplier invoices against relevant purchase orders and supporting documents before payment processing.
• Maintain updated supplier price lists and payment records.
• Perform other ad-hoc administrative and purchasing duties as assigned.