Workforce Management Expert

H&M; Stockholms kommun; On-site; SEK 700,000 - 1,000,000; Full time

Benefits offered by this job

Staff discount 25% on all H&M Group */

HIP incentive program

Development opportunities

Job summary

H&M Group is seeking a structured and analytical Workforce Management Expert to translate labour standards and workload into practical staffing models for stores across markets and formats, based in Stockholm. You will shape how customer demand, traffic patterns and labour rules drive staffing, define rosters by format, and collaborate with Sales Markets and Tech to implement the logic in systems.

This is a permanent role focused on scalable, compliant workforce planning and continuous

Qualifications

• Deep experience within workforce planning, scheduling optimisation or WFM systems.
• Strong understanding of retail and store operations where staffing is driven by workload.
• Ability to translate demand drivers into staffing requirements and scheduling rules.

Responsibilities

• Own and maintain the global WFM scheduling rulebook, defining how staffing and scheduling should be built
• Ensure scheduling rules are aligned with global standards, local labour regulations and operational needs
• Define standard rosters by store format and segment, including role mix and coverage by daypart
• Translate customer demand, operational workload and labour hours into recommended staffing levels by role, skill and time of day
• Create and maintain shift templates aligned with customer traffic patterns and operational rhythms across front of house, back of house and omnichannel operations
• Define and evolve skill logic to reflect operational changes and new store initiatives
• Develop workforce planning logic that reflects store operations and workload drivers across retail formats
• Partner with Sales Markets to integrate local labour laws into global workforce planning standards
• Collaborate with Labour Standards and Labour Demand Experts to reflect labour standards and demand drivers in staffing logic
• Work with Tech and WFM product teams to translate planning rules into system configuration and algorithm inputs
• Provide expert guidance and support to markets on workforce planning and scheduling principles
• Support root-cause analysis and continuous improvement related to workforce productivity and staffing effectiveness

Skills

Workforce planning

Scheduling optimization

Analytical thinking

Cross-functional collaboration

English fluency

Job description

As a Workforce Management Expert, you translate labour standards and labour demand into practical, store-ready workforce plans. Rather than managing day-to-day staffing, you design and evolve the workforce planning logic that determines how stores are staffed across markets and formats.

You will help define how customer demand, traffic patterns, operational workload and labour standards are translated into workforce requirements, ensuring staffing is realistic, compliant, fair and scalable.

You will:

• Own and maintain the global WFM scheduling rulebook, defining how staffing and scheduling should be built
• Ensure scheduling rules are aligned with global standards, local labour regulations and operational needs
• Define standard rosters by store format and segment, including role mix and coverage by daypart
• Translate customer demand, operational workload and labour hours into recommended staffing levels by role, skill and time of day
• Create and maintain shift templates aligned with customer traffic patterns, demand peaks and operational rhythms across front of house, back of house and omnichannel operations
• Define and evolve skill logic to reflect operational changes, productivity improvements and new store initiatives
• Develop workforce planning logic that reflects store operations, customer flow and workload drivers across retail formats
• Partner with Sales Markets to integrate local labour laws into global workforce planning standards
• Collaborate closely with Labour Standards and Labour Demand Experts to ensure labour standards, workload assumptions and demand drivers are accurately reflected in staffing logic
• Work with Tech and WFM product teams to translate planning rules into system configuration and algorithm inputs
• Provide expert guidance and support to markets on workforce planning, staffing logic and scheduling principles
• Support root-cause analysis and continuous improvement related to workforce productivity, staffing effectiveness and scheduling performance

WHO YOU WILL WORK WITH

You will work closely with Sales Markets, Labour Standards and Labour Demand teams, Tech and WFM product teams, as well as global Retail Operations and Controlling stakeholders. In this role, you act as a subject-matter expert and trusted partner, helping connect labour standards, workload drivers and operational realities with practical workforce planning solutions.

WHO YOU ARE

You are a structured and analytical expert who understands both the logic behind workforce planning and the realities of physical retail operations. You enjoy translating complex operational challenges into practical and scalable workforce planning solutions.

We are looking for people with:

• Deep experience within workforce planning, workforce design, scheduling optimisation or WFM systems
• Strong understanding of retail, logistics, field operations or other customer-facing operational environments where staffing is driven by workload, customer demand and operational activities
• Experience translating demand drivers, workload assumptions or productivity standards into staffing requirements and scheduling rules
• Strong understanding of operational planning, workforce deployment and labour productivity
• Solid knowledge of labour regulations and scheduling compliance requirements
• Experience translating analytical models, operational rules or workforce logic into practical guidance and scalable ways of working
• Strong documentation skills and high attention to detail
• Confidence working cross-functionally and influencing without formal authority
• Fluency in English, both written and spoken

WHO WE ARE

H&M Group is a global company of strong fashion brands and ventures. Our goal is to prove that there is no compromise between exceptional design, affordable prices and sustainable solutions. We want to liberate fashion for the many and our customers are at the heart of every decision we make.

We are made up of thousands of passionate and talented colleagues united by our shared culture and values. Together we want to use our power, our scale and our knowledge to push the fashion industry towards a more inclusive and sustainable future. Read more about us here

WHY YOU'LL LOVE WORKING HERE

At H&M Group we are proud to be a vibrant and welcoming company. We offer our employees attractive benefits with extensive development opportunities around the globe.

An example of our benefits:

• 25% Staff discount on all our H&M Group brands both in stores and online (H&M, COS, Weekday, Monki, H&M HOME, & Other Stories and ARKET).
• H&M Incentive Programme - HIP. Learn more about the programme here.

JOIN US

Our uniqueness comes from a combination of many things - our inclusive and collaborative culture, our strong values, and opportunities for growth. But most of all, it's our people who make us who we are.

This is a permanent position based in Stockholm.