Transformation Project Coordinator

Kintec Global Recruitment; Luleå kommun; On-site; SEK 420,000 - 540,000; Full time

Job summary

Kintec Global Recruitment is seeking a Project Assistant to act as a central administrative hub within a large transformation program. You will organize meetings, coordinate onboarding, and handle document governance to ensure smooth program delivery.

On-site presence is required, with strong Swedish/English communication and proficiency in Microsoft 365 and related systems. You will work with HR, IT, procurement and site services to keep operations efficient and compliant.

Qualifications

• Broad administrative experience in assistant, coordinator or office support roles.
• Excellent planning and coordination skills for meetings, onboarding and events.
• Fluent communication in Swedish and English, written and spoken.
• High digital literacy in Microsoft 365 and familiarity with business systems.

Responsibilities

• Organize, schedule and administer internal and external meetings, ensuring calendars, rooms and technical equipment are prepared.
• Coordinate logistics for conferences and internal gatherings, including supplier management and on-site planning.
• Onboard and relocate: arrange accommodation, IT ordering, workstations and site tours.
• Maintain document repositories, workflows and archiving for governance and traceability.
• Support admin updates across the project organization and maintain distribution lists.
• Develop administrative routines, templates and guidelines for efficient workflows.
• Collaborate with HR, IT, site services and procurement to resolve issues and follow up on matters.
• Manage small budgets and procurement activities related to events and office needs within approved limits.

Skills

Admin experience

Planning coordination

Swedish & English

Microsoft 365

Education

Admin education

Tools

Microsoft 365

SharePoint

Procurement systems

HR systems

Finance systems

Job description

Kintec Global Recruitment is seeking a Project Assistant to act as a central administrative hub within a large transformation program. You will organize meetings, coordinate onboarding, and handle document governance to ensure smooth program delivery.

On-site presence is required, with strong Swedish/English communication and proficiency in Microsoft 365 and related systems. You will work with HR, IT, procurement and site services to keep operations efficient and compliant.