Supply Chain Associate - Full-Time (hybrid)

Voi Technology; Stockholms kommun; Hybrid; SEK 320,000 - 420,000; Full time

Job summary

Voi Technology is seeking a Supply Chain Associate to help keep scooters, e‑bikes and spare parts moving smoothly across markets. You will support day‑to‑day logistics, coordinate with freight forwarders and warehouses, and help maintain accurate records in our ERP system.

The role is hands‑on and requires strong organisation, attention to detail and the ability to work with multiple stakeholders in a fast‑moving, international environment.

Qualifications

• A degree in supply chain, logistics, business or a related field is desirable but not essential.
• Some prior experience in logistics, supply chain or operational support is advantageous.
• Experience with multiple freight modes (road, sea, air) is a plus.
• Familiarity with ERP or WMS systems is an advantage.

Responsibilities

• Plan, book and follow up on transport across markets, including high-volume e-bike logistics.
• Ensure all movements are recorded and visible in our ERP system.
• Coordinate with freight forwarders, shipping lines, trucking, customs, warehouses and authorities.
• Create and manage shipping documents such as invoices and packing lists.
• Handle weekly spare parts orders and support forecasting across markets.
• Support central warehouse operations and respond to WMS queries.
• Assist in cost follow-up and basic financial administration.
• Ensure transport compliance including customs and VAT documentation.

Skills

Logistics coordination

ERP/WMS familiarity

English fluency

Attention to detail

Stakeholder management

Education

Degree in supply chain/logistics

Job description

YOUR MISSION AT VOI

As a Supply Chain Associate, you will join our central Supply Chain team and help keep Voi’s scooters, e‑bikes and spare parts moving smoothly across our markets. You’ll support day‑to‑day logistics and shipping operations, act as a key point of contact for internal and external stakeholders, and play an important role in keeping our central warehouse running efficiently. This is a hands‑on operational role, ideal for someone who is organised, detail‑oriented and eager to develop end‑to‑end supply chain experience in a fast‑moving, international environment.

You Will

• Plan, book and follow up on transport of scooters, e‑bikes, batteries, spare parts and parcels across markets, including higher‑volume and more complex e‑bike logistics.
• Ensure all goods movements are accurately recorded and visible in our ERP system in a timely manner.
• Coordinate with freight forwarders, shipping lines, trucking companies, customs agents, warehouses and authorities on logistics questions and shipment follow‑up.
• Create and manage shipping documentation such as Dangerous Goods Declarations, commercial invoices and packing lists.
• Handle weekly spare parts orders, support forecasting and manage allocation across markets for an expanding range of vehicle models.
• Provide operational support to the central warehouse, including responding to WMS queries and helping resolve issues that could affect warehouse throughput.
• Support invoice control, financial administration and cost follow‑up across transport and spare parts operations.
• Ensure transport compliance requirements are met, including customs, safety and VAT documentation.
• Support spare parts and vehicle relocation planning between markets as fleet composition evolves.

What You Need To Embark

• A degree or equivalent experience in supply chain, logistics, business or a related field (desirable but not essential).
• Some prior experience in a logistics, supply chain or operational support role is advantageous.
• Experience with multiple freight modes (road, sea, air) is a plus.
• Familiarity with warehouse management systems (WMS) or ERP systems is an advantage.
• Strong attention to detail and organisational skills, with the ability to handle a high volume of operational tasks.
• Strong coordination and communication skills; comfortable working with many stakeholders at once.
• Fluency in English, written and spoken; additional languages are a bonus.
• A proactive, can‑do attitude – you take ownership and handle shifting priorities with ease.
• Ability to use approved AI tools to support day‑to‑day tasks such as writing, summarising and researching, while following company guidance and validating outputs where needed.

WHY VOI?

Working At Voi Is More Than Just a Job; Our People Promise Includes a Personal Voyage Where You Will Grow As a Professional And Be a Part Of a Team And Culture That Builds Something Meaningful For Society. In Addition To This You’ll Have The Opportunity To

• Join Europe’s #1 micromobility operator and one of the fastest growing scale‑ups.
• Get "skin in the game" through our employee options programme.
• Enjoy unlimited free Voi rides and a dog‑friendly office (where applicable).
• Work together with inspiring, motivated and fun colleagues towards a common goal.
• Join the micromobility revolution and be a part of creating sustainable cities made for living, free from noise and pollution.

If you share our vision and want to shape the future of urban mobility, we’d love to hear from you. Since 2018, Voi has been on a mission to create safe, sustainable and reliable micromobility for everyone.

Today we are the leading shared micromobility operator in Europe, with HQ in Stockholm (Sweden), operating 150,000+ vehicles in 110+ towns and cities across 13 countries, serving 8+ million riders with over 400+ MILLION rides to date, and we have no intention of stopping here! We believe that micromobility will play a central role in changing how people move in our towns and cities in the future and want to ensure that the micromobility transformation happens the right way - through real innovative technology, partnership and transparent dialogue with towns, cities and governments, and by adapting our products to the local needs. In addition to improving quality of life in cities around the world, we are contributing to the solution for climate change by making sustainable transportation options more widely available and promoting renewable energy use and circularity along our supply chain.

Diversity Matters

As a Voiager, we offer you a friendly, collaborative and fast-paced workplace where you can bring your whole self to work, regardless of gender, age, ethnicity, religion, disability or sexual orientation - and welcome applications from whoever you are, including veterans, those actively serving as a Reservist and their partners. What is most important to us is how you treat others and what skills and value you bring to our team. We believe that having a wide diversity of people with different backgrounds and perspectives within Voi is essential to our success in delivering the best user experience to our equally diverse user base. With employees from over 50 nationalities working within Voi, we believe we have made good progress but know we can still do more - therefore we discourage any photos, personal letters, or disclosure of any information that concerns other information than your professional experience.