Stockholm Office Experience Lead

CAIA Cosmetics; Stockholms kommun; Vor Ort; SEK 420.000 - 540.000; Vollzeit

Zusammenfassung

CAIA Cosmetics, a Stockholm-based global beauty brand, seeks a structured and service-minded Office Manager to run our HQ daily. You will lead reception, coordinate events with cross-functional teams and ensure a welcoming atmosphere reflective of our brand.

You’ll report to People & Culture and support onboarding, offboarding and the work environment, while maintaining strong relationships with suppliers and partners. This is a hands-on role requiring initiative and attention to detail.

Qualifikationen

• 2+ years of experience in a similar office/service role
• Experience managing suppliers, logistics, equipment and office environments
• Knowledge of work environment requirements including AML and fire safety regulations
• Ability to plan and drive work environment initiatives with People team
• Familiarity with digital tools (Microsoft 365, Google Workspace, Claude) and willingness to use them to work smarter
• Excellent communication skills in Swedish and English
• High standard of service and discretion with confidential information
• Driving licence (B) for errands such as collecting materials and deliveries

Aufgaben

• Own the office experience and run the Stockholm office daily
• Ensure the office is welcoming and well-organised for colleagues, candidates and partners
• Manage purchasing, post, deliveries and office supplies; liaise with suppliers and service partners
• Coordinate bookings, meetings, refreshments and meals to support teams
• Develop routines and processes to improve office operations
• Support onboarding/offboarding and contribute to a healthy work environment
• Plan and deliver internal events with marketing and Creative Director
• Contribute to building one of the best places to work with a strong culture

Kenntnisse

Customer service

Communication

Structured/organised

Problem solving

Attention to detail

Independent work

Driving license

Tools

Microsoft 365

Google Workspace

Claude (AI)

Jobbeschreibung

CAIA Cosmetics, a Stockholm-based global beauty brand, seeks a structured and service-minded Office Manager to run our HQ daily. You will lead reception, coordinate events with cross-functional teams and ensure a welcoming atmosphere reflective of our brand.

You’ll report to People & Culture and support onboarding, offboarding and the work environment, while maintaining strong relationships with suppliers and partners. This is a hands-on role requiring initiative and attention to detail.