Production Coordinator

JobBusters AB; Stockholms kommun; On-site; SEK 420,000 - 540,000; Full time

Benefits offered by this job

Collective bargaining agreement

Insurance coverage

Occupational pension

Wellness allowance

Employee discounts via Benifex

Flex pension

Lifeplan pension advisory

Compensation during parental leave

Occupational health services

Dedicated Consultant Manager

Networking opportunities

Job summary

JobBusters AB is seeking a highly organized Production Coordinator to support an entertainment team across a portfolio of creative and production projects. You will provide day-to-day coordination and operational support to project leads and stakeholders, helping keep projects moving forward.

You will coordinate meetings, prepare agendas and materials, take notes, track milestones and deliverables, and maintain accurate documentation, trackers and status reports.

Qualifications

• 2+ years of experience in project coordination, production coordination, operations or administration.
• Excellent organizational skills and strong attention to detail.
• Experience with documentation, meeting notes, trackers and project records.
• Strong Microsoft 365 skills, including Excel, PowerPoint, Teams, Outlook and SharePoint.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent communication skills and fluent written and spoken English.
• A collaborative, proactive and structured approach.

Responsibilities

• Coordinate meetings, prepare agendas and materials.
• Take meeting notes and document key decisions.
• Track milestones, deadlines, deliverables, risks and dependencies.
• Maintain project documentation, trackers and status reports.
• Support onboarding of vendors and contributors and provide status updates.

Skills

Project coordination

Production coordination

Operations

Administration

Microsoft 365

Meeting notes

English fluency

Cross-functional

Tools

Excel

PowerPoint

Teams

Outlook

SharePoint

Job description

Your New Role

We are looking for a highly organized and detail-oriented Production Coordinator to support an Entertainment team working across a diverse portfolio of creative and production-related projects. In this role, you will provide day-to-day coordination and operational support, helping project leads and creative stakeholders keep projects moving forward.

Your responsibilities will include coordinating meetings, preparing agendas and materials, taking meeting notes, documenting key decisions and following up on action items. You will also track milestones, deadlines, deliverables, risks and dependencies, while keeping project documentation, trackers, status reports and team repositories accurate and up to date.

You will work closely with internal stakeholders and external partners, supporting review cycles, feedback collection, onboarding of vendors and contributors, as well as presentations and status updates. The role also includes supporting workshops, team events and other production-related activities, with opportunities to contribute to improved workflows and ways of working.

Company Presentation

You will join a globally recognized entertainment and technology organization with a strong focus on creativity, storytelling and engaging experiences. The company operates in a highly collaborative and international environment, bringing together creative, technical and business expertise to develop experiences enjoyed by audiences around the world.

Good to Know

Scope of employment: Full-time, 100%
Type of contract: Fixed-term employment as a consultant via JobBusters.
Working model: On-site/Stockholm
Salary: According to agreement
Start date: ASAP
Other information: Background check may be required

To succeed in this role, you will need:

• 2+ years of experience in project coordination, production coordination, operations or administration

• Excellent organizational skills and strong attention to detail

• Experience with documentation, meeting notes, trackers and project records

• Strong Microsoft 365 skills, including Excel, PowerPoint, Teams, Outlook and SharePoint

• Ability to manage multiple priorities in a fast-paced environment

• Excellent communication skills and fluent written and spoken English

• A collaborative, proactive and structured approach

What we Offer

• Secure employment with a collective bargaining agreement, insurance coverage and occupational pension

• Wellness allowance and employee discounts and offers via Benifex

• Flex pension and access to Lifeplan pension advisory service

• Additional compensation during parental leave

• Occupational health services

• Long-term assignments and a dedicated Consultant Manager

• Opportunities to build valuable experience, expand your network and grow your future career