Production Coordinator — Entertainment Projects Lead

JobBusters AB; Stockholms kommun; On-site; SEK 420,000 - 540,000; Full time

Benefits offered by this job

Collective bargaining agreement

Insurance coverage

Occupational pension

Wellness allowance

Employee discounts via Benifex

Flex pension

Lifeplan pension advisory

Compensation during parental leave

Occupational health services

Dedicated Consultant Manager

Networking opportunities

Job summary

JobBusters AB is seeking a highly organized Production Coordinator to support an entertainment team across a portfolio of creative and production projects. You will provide day-to-day coordination and operational support to project leads and stakeholders, helping keep projects moving forward.

You will coordinate meetings, prepare agendas and materials, take notes, track milestones and deliverables, and maintain accurate documentation, trackers and status reports.

Qualifications

• 2+ years of experience in project coordination, production coordination, operations or administration.
• Excellent organizational skills and strong attention to detail.
• Experience with documentation, meeting notes, trackers and project records.
• Strong Microsoft 365 skills, including Excel, PowerPoint, Teams, Outlook and SharePoint.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent communication skills and fluent written and spoken English.
• A collaborative, proactive and structured approach.

Responsibilities

• Coordinate meetings, prepare agendas and materials.
• Take meeting notes and document key decisions.
• Track milestones, deadlines, deliverables, risks and dependencies.
• Maintain project documentation, trackers and status reports.
• Support onboarding of vendors and contributors and provide status updates.

Skills

Project coordination

Production coordination

Operations

Administration

Microsoft 365

Meeting notes

English fluency

Cross-functional

Tools

Excel

PowerPoint

Teams

Outlook

SharePoint

Job description

JobBusters AB is seeking a highly organized Production Coordinator to support an entertainment team across a portfolio of creative and production projects. You will provide day-to-day coordination and operational support to project leads and stakeholders, helping keep projects moving forward.

You will coordinate meetings, prepare agendas and materials, take notes, track milestones and deliverables, and maintain accurate documentation, trackers and status reports.