Organizational Coordinator

JobBusters AB; Stockholms kommun; Hybrid; SEK 469,000 - 725,000; Full time

Benefits offered by this job

Collective bargaining & pension

Wellness allowance

Benifex discounts

Parental leave compensation

Occupational health services

Consultant Manager support

Career growth opportunities

Job summary

JobBusters AB is seeking an Organizational Coordinator to support a global creative organization, helping teams operate with clarity, structure and momentum. You will combine hands-on administrative support with program coordination, turning priorities into well-organized plans and ensuring actions and decisions are followed through.

You will coordinate projects, onboarding activities, calendar and meeting management, travel and event coordination, and maintain trackers and shared workspaces

Qualifications

• Experience in program coordination and administrative support in a fast-paced organization.
• Excellent organizational and prioritization skills with multi-workstream management.
• Strong written and verbal communication skills.
• Experience working with senior leaders and diverse stakeholders.
• Proficiency in Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel, SharePoint).
• Proactive, service-minded and solution-oriented approach.

Responsibilities

• Coordinate projects, planning cycles, workshops and onboarding activities.
• Manage calendars, meetings, travel and event logistics; prepare agendas and presentations.
• Document decisions and maintain trackers and shared workspaces.
• Support the employee experience to strengthen team culture and collaboration across locations.

Skills

Program coordination

Organizational skills

Communication skills

Stakeholder management

Microsoft 365 proficiency

Tools

Microsoft 365

Job description

Your New Role

We are looking for an Organizational Coordinator to support a global creative organization and help ensure that teams and leaders operate with clarity, structure and momentum. In this role, you will combine hands-on administrative support with program and business coordination, helping turn priorities into well-organized plans and ensuring that actions and decisions are followed through.

You will coordinate projects, planning cycles, workshops, onboarding activities and recurring business processes. Your responsibilities will also include calendar and meeting management, travel and event coordination, preparing agendas and presentations, documenting decisions and maintaining trackers and shared workspaces.

A key part of the role is supporting the employee experience through initiatives that strengthen team culture, connection and collaboration. You will work closely with senior leaders and cross-functional stakeholders across different locations and time zones, while also supporting purchase requests, invoices, expenses, vendors and basic budget tracking.

The role suits someone who enjoys creating structure, spotting opportunities to improve ways of working and making it easier for others to focus on their core responsibilities.

Company Presentation

Our client is a globally recognized entertainment and technology company known for creating highly successful digital experiences enjoyed by a worldwide community. The organization places strong emphasis on creativity, collaboration and empowering people to contribute their ideas.

With an international workforce and teams working across functions and locations, the company operates in a fast-paced and highly collaborative environment where organization, communication and long-term thinking are highly valued.

Good to Know

Scope of employment: Full-time, 100%
Type of contract: Fixed-term employment as a consultant via JobBusters
Working model: Hybrid
Salary: According to agreement
Start date: ASAP
End date: TBD
Application deadline: Ongoing selection

To succeed in this role, you will need:

• Experience in program coordination, project support, business operations or administrative support in a fast-paced organization.
• Excellent organizational and prioritization skills, with the ability to manage multiple workstreams.
• Strong written and verbal communication skills.
• Experience working with senior leaders and diverse stakeholders.
• Proficiency in Microsoft 365, including Outlook, Teams, Word, PowerPoint, Excel and SharePoint.
• A proactive, service-minded and solution-oriented approach.
• Strong judgment, discretion and attention to confidential information.
• An interest in games, creative collaboration and supporting teams building experiences for a global audience.

We Offer

• Secure employment with a collective bargaining agreement, insurance coverage and occupational pension
• Wellness allowance and employee discounts and offers via Benifex
• Flex pension and access to the Lifeplan pension advisory service
• Additional compensation during parental leave
• Occupational health services
• Long-term assignments and a dedicated Consultant Manager for personal support
• Opportunities to build valuable experience, expand your network and grow your future career