Personal Assistant (PA) for the Ambassador

Danmarks ambassad; Stockholms kommun; On-site; SEK 334,800 - 502,200; Full time

Benefits offered by this job

Flexible work hours

Paid holiday (25 days/year)

Social security and pension schemes

Job summary

The Embassy of Denmark in Stockholm is seeking a Personal Assistant to the Danish Ambassador. In this role, you will manage calendar planning, prepare meetings, and coordinate work within the embassy's management group.

The ideal candidate will have strong organizational skills, discretion, and relevant administrative experience. The position offers a dynamic workplace, full-time employment under Swedish labor law, and the chance to work in a collaborative environment.

Applicants should be proficient in English and have familiarity with Scandinavian languages.

Qualifications

• Minimum relevant administrative work experience, preferably in an international environment.
• Proficiency in one of the Scandinavian languages is an asset.
• Good communication skills in written and spoken English are necessary.

Responsibilities

• Calendar planning, including travel and coordination of meetings.
• Prepare meetings in collaboration with embassy staff.
• Manage and respond to enquiries.
• Liaise with the Danish Ministry of Foreign Affairs.

Skills

Organisational skills

Communication skills

Prioritization skills

Proactive attitude

Discretion

MS Office proficiency

Team player

Education

Relevant education degree

Job description

The Embassy of Denmark in Stockholm is looking for a Personal Assistant to the Danish Ambassador on an open-ended local contract. As our new colleague in the administrative team, you will join the group of administrative staff who perform a wide range of various tasks with a high degree of individual responsibilities in a friendly, collaborative and dynamic work environment.

Responsibilities

• Calendar planning, including travel and coordination of meetings and conference attendance
• Prepare meetings in collaboration with other embassy staff
• Assist in coordinating the work of the Embassy's management group
• Manage and respond to enquiries
• Email distribution
• Liaise with the Danish Ministry of Foreign Affairs
• Planning of visits from Denmark
• Other tasks as assigned by embassy management

Qualifications

• Excellent organisational and planning skills
• Strong communication and interpersonal skills
• Ability to manage multiple tasks and priorities simultaneously
• A proactive, service‑minded and solution‑oriented approach
• High level of discretion and ability to handle confidential information
• Relevant administrative work experience, preferably in an international environment
• Proficiency in one of the Scandinavian languages is an asset; good communication skills in written and spoken English are necessary
• Well‑versed in MS Office (Outlook, Word, PowerPoint, etc.)
• Ability to work independently while also being a strong team player
• Relevant education degree

Benefits

• Dynamic workplace with high team spirit and a large degree of independence in planning daily work
• Motivation to make a difference and represent Danish interests in Sweden
• Fun and inclusive environment
• Opportunity to develop in an international environment with diverse tasks

Employment Conditions

• Full‑time employment on an open‑ended local contract based on Swedish labour law and the minimum standards of the Danish Foreign Service
• Standard 37‑hour workweek, including a 30‑minute lunch break, based on a flexible hours schedule
• Entitlement to 2.08 days of paid holiday per month (25 days per year)
• Salary reflecting the candidate's level of qualifications and functions
• Social security and workplace pension schemes
• Benefits and other conditions based on the Embassy's Staff Rules

Equal Opportunity

In the Danish Foreign Service, we want to promote equality and diversity. All qualified and interested candidates, irrespective of age, gender, religion and ethnicity, are encouraged to apply for the position.