People Administrator: Scheduling, HR Systems & Onboarding

Stegra AB; Bodens kommun; On-site; SEK 290,000 - 402,000; Full time

Benefits offered by this job

Relocation assistance

Gym membership subsidy

Bike lease

Pension

Job summary

Stegra AB is seeking a People Administrator to join our People & Organization team in Boden, Northern Sweden. The role focuses on ensuring smooth HR processes, scheduling accuracy and compliance with agreements, acting as a key support for employees, managers and payroll activities.

This temporary position emphasizes hands-on structure, problem solving and contributing beyond listed responsibilities as Stegra grows.

Qualifications

• Experience in scheduling, HR administration, payroll administration, HR support or a similar People Operations role.
• A basic understanding of core HR processes, such as scheduling, time reporting, hiring, payroll, benefits, onboarding and offboarding.
• Experience working with HR systems and digital tools, including Excel. Experience with Medvind is an advantage.
• Strong organizational and time-management skills, with a structured and detail-oriented approach.
• High level of accuracy when handling employee data and payroll or HR-related information.
• Analytical and problem-solving skills, with the ability to identify issues and find practical solutions.
• Ability to provide clear system guidance, user support and basic training to employees and managers.
• A collaborative, proactive and service-minded approach, combined with discretion and professionalism when handling confidential information.
• Experience from a start-up, scale-up or other fast-paced environment is considered an advantage.
• A relevant academic degree is desirable but not a requirement.

Responsibilities

• Support employees, managers and People Business Partners with questions related to HR administration, scheduling, time reporting and other people-related topics.
• Administer and maintain employee schedules in Medvind, ensuring alignment with labour legislation, collective bargaining agreements, working time regulations and internal policies.
• Support managers and People Business Partners with scheduling changes related to leave, absences, overtime and operational priorities.
• Prepare reports and data on overtime and other people-related KPIs to support informed decision-making.
• Support day-to-day HR administration, including employee data updates, payroll inputs, benefits administration, onboarding, offboarding and employment changes.
• Act as a first-line administrator and user support for Medvind and other relevant HR systems, including guidance on time reporting and scheduling.
• Maintain templates, instructions and process documentation, while supporting system updates, migrations, data cleansing and other HR projects.
• Identify opportunities to standardize, simplify and continuously improve people processes and the employee experience.

Skills

Scheduling

HR administration

Payroll administration

HR support

Analytical skills

Problem solving

Time management

Attention to detail

Training

Collaboration

Education

Relevant academic degree

Tools

Excel

Medvind

Job description

Stegra AB is seeking a People Administrator to join our People & Organization team in Boden, Northern Sweden. The role focuses on ensuring smooth HR processes, scheduling accuracy and compliance with agreements, acting as a key support for employees, managers and payroll activities.

This temporary position emphasizes hands-on structure, problem solving and contributing beyond listed responsibilities as Stegra grows.