Payroll Coordinator – Fixed-term

Epidemic Sound; Stockholms kommun; On-site; SEK 420,000 - 540,000; Full time

Job summary

Jobtailor is seeking a detail-oriented Payroll Administrator to join our finance team in Stockholm. You will collect, prepare, and quality-check payroll input ahead of each cycle, ensuring accuracy and timeliness.

You'll collaborate with HRIS, time and attendance, and the Payroll Specialist to reconcile data, maintain records, and respond to employee inquiries. This role requires strong Excel skills and experience with payroll systems; fluency in English is essential.

Qualifications

• Prior experience in global payroll administration, HR administration, or a similar finance/admin role
• Highly detail-oriented and organized, with a natural comfort handling sensitive and confidential data
• Fluent in English; Swedish language skills are a plus given local payroll requirement

Responsibilities

• Collect, prepare, and quality-check payroll input before each payroll cycle.
• Ensure input is accurate, complete, and submitted on time to the Payroll Specialist.
• Support reconciliation between HRIS/time and payroll input, chasing discrepancies where needed.
• Help maintain payroll records and documentation in line with policy and legal requirements.
• Review and process employee expense reports according to our expense policy.
• Follow up with employees on missing receipts, incorrect input, or incomplete submissions.
• Own the day-to-day handling of incoming Payroll tickets in Jira — categorizing and responding to employee queries.
• Route more complex or sensitive cases to the Payroll Specialist, with timely follow-up.
• Keep accurate ticket logs and flag recurring questions that could be solved with self-service resources or FAQs.
• Pitch in on ad hoc administrative tasks and projects across the Payroll/Total Rewards team
• Spot and flag inefficiencies or improvement opportunities in payroll, expense, or ticketing workflows

Skills

Detail-Oriented

Organizational Skills

Clear Communication

Service-Minded

Independent Work

Fluent English

Tools

Jira

Excel

Payroll systems

Agda

Expensify

Job description

Responsibilities

• Collect, prepare, and quality-check payroll input ahead of each payroll cycle — new hires, terminations, salary and benefit changes, absence, and variable compensation
• Ensure input is accurate, complete, and submitted to the Payroll Specialist on time, every time
• Support reconciliation between source systems (HRIS, time and attendance) and payroll input, chasing down discrepancies where needed
• Help maintain payroll records and documentation in line with company policy and legal requirements
• Review and process employee expense reports according to our expense policy
• Follow up with employees on missing receipts, incorrect input, or incomplete submissions
• Own the day-to-day handling of incoming Payroll tickets in Jira — categorizing and responding to employee queries
• Route more complex or sensitive cases to the Payroll Specialist, with timely follow-up
• Keep accurate ticket logs and flag recurring questions that could be solved with self-service resources or FAQs
• Pitch in on ad hoc administrative tasks and projects across the Payroll/Total Rewards team
• Spot and flag inefficiencies or improvement opportunities in payroll, expense, or ticketing workflows

Requirements

• Prior experience in global payroll administration, HR administration, or a similar finance/admin role
• Highly detail-oriented and organized, with a natural comfort handling sensitive and confidential data
• Strong Excel skills; experience with payroll systems and Jira is a plus
• A service-minded, clear communicator who responds to employee queries professionally and promptly
• Able to work independently, hit strict payroll deadlines, and manage a high volume of detailed administrative tasks
• Fluent in English; Swedish language skills are a plus given local payroll requirement
• Experience with global payroll, more specifically the US, however we do operate in other countries as well
• Experience in systems such as Agda, Expensify or similar

ATS Optimization Keywords

Below are skills and terms extracted directly from this job posting to improve Applicant Tracking System (ATS) visibility. This unique feature helps candidates tailor their applications more effectively.

Hard Skills

• Payroll Input Preparation
• Payroll Record Maintenance
• Expense Report Processing
• Data Quality Checking
• Reconciliation Support

Soft Skills

• Detail-Oriented
• Organizational Skills
• Clear Communication
• Service-Minded
• Independent Work