Payroll Operations Coordinator: Detail-Oriented & Timely

Jobtailor; Stockholms kommun; On-site; SEK 420,000 - 540,000; Full time

Job summary

Jobtailor is seeking a detail-oriented Payroll Administrator to join our finance team in Stockholm. You will collect, prepare, and quality-check payroll input ahead of each cycle, ensuring accuracy and timeliness.

You'll collaborate with HRIS, time and attendance, and the Payroll Specialist to reconcile data, maintain records, and respond to employee inquiries. This role requires strong Excel skills and experience with payroll systems; fluency in English is essential.

Qualifications

• Prior experience in global payroll administration, HR administration, or a similar finance/admin role
• Highly detail-oriented and organized, with a natural comfort handling sensitive and confidential data
• Fluent in English; Swedish language skills are a plus given local payroll requirement

Responsibilities

• Collect, prepare, and quality-check payroll input before each payroll cycle.
• Ensure input is accurate, complete, and submitted on time to the Payroll Specialist.
• Support reconciliation between HRIS/time and payroll input, chasing discrepancies where needed.
• Help maintain payroll records and documentation in line with policy and legal requirements.
• Review and process employee expense reports according to our expense policy.
• Follow up with employees on missing receipts, incorrect input, or incomplete submissions.
• Own the day-to-day handling of incoming Payroll tickets in Jira — categorizing and responding to employee queries.
• Route more complex or sensitive cases to the Payroll Specialist, with timely follow-up.
• Keep accurate ticket logs and flag recurring questions that could be solved with self-service resources or FAQs.
• Pitch in on ad hoc administrative tasks and projects across the Payroll/Total Rewards team
• Spot and flag inefficiencies or improvement opportunities in payroll, expense, or ticketing workflows

Skills

Detail-Oriented

Organizational Skills

Clear Communication

Service-Minded

Independent Work

Fluent English

Tools

Jira

Excel

Payroll systems

Agda

Expensify

Job description

Jobtailor is seeking a detail-oriented Payroll Administrator to join our finance team in Stockholm. You will collect, prepare, and quality-check payroll input ahead of each cycle, ensuring accuracy and timeliness.

You'll collaborate with HRIS, time and attendance, and the Payroll Specialist to reconcile data, maintain records, and respond to employee inquiries. This role requires strong Excel skills and experience with payroll systems; fluency in English is essential.