Office Manager

summaequity; Stockholms kommun; On-site; SEK 360,000 - 480,000; Full time

Job summary

Summa Equity, based in Stockholm, seeks an Office Manager to ensure smooth day-to-day operations in our Stockholm office on a full-time temporary basis from September 2026 to August 2027.

The role focuses on office administration, hospitality, supplier coordination, invoicing, budget monitoring, event planning, onboarding logistics, and providing support to the leadership team in a fast-paced professional environment.

Qualifications

• Fluent in Swedish and English, spoken and written.
• Experience as an Office Manager or Office Assistant in a fast-paced or service-oriented environment.
• Background in professional services or partner-led organizations is an advantage.
• Hospitality or service experience is a plus.
• Structured, proactive, and solution-oriented with strong attention to detail.
• A collaborative team player with a genuine service mindset.
• Able to manage multiple tasks and stakeholders simultaneously.
• Proficient in MS Office and other administrative tools.

Responsibilities

• Ensure smooth daily operations of the Stockholm office.
• Manage office administration and supplier coordination.
• Handle invoicing and monitor office and social budgets.
• Coordinate food & beverage and maintain supplies.
• Prepare meeting rooms and uphold a welcoming, professional environment.
• Plan and coordinate internal events and team gatherings.
• Manage onboarding logistics (IT access, equipment, subscriptions) for new employees.
• Provide administrative support to the leadership team.

Skills

Office management

Budgeting

Hospitality

Event coordination

Vendor management

MS Office

Tools

MS Office

Job description

The Office Manager is responsible for ensuring the smooth and efficient running of day-to-day operations at Summa. This is a full-time temporary position based in our Stockholm office, starting in September 2026 (preferably, but flexible) and running until August 2027.

About Summa Equity

Founded in 2016, Summa Equity is an investment firm focused on the thematic areas of Circularity, Energy Transition, Sustainable Food, and Tech-Enabled Resilience. Summa's purpose is to invest to solve global challenges.

Summa has raised close to EUR 4 billion and has made35 platforminvestments across three funds to date. These investments target the critical challenges society must address, enabling the potential for long-term outperformance.

The team operates across Europe, with offices in Stockholm, Oslo and Munich. Partnerships are central to Summa's approach, as reflected in its status as a certified B Corporation, its membership in the PRI System Stewardship Advisory Committee and the GIIN Investors Council, and its collaboration with the Capitals Coalition.

About the role

A highly hands-on and operational role, serving as the backbone of the Stockholm office — ensuring seamless day-to-day operations, top-tier hospitality, and reliable support across the firm, everything from facilities and budgets to events and broad assistance.

We are looking for someone with a genuine service mindset, strong attention to detail, and the confidence to take ownership and initiative in a fast-paced, professional environment.

Areas of responsibility include:

• Ensure smooth daily operations of the Stockholm office
• Manage office administration and supplier coordination
• Handle invoicing and monitor office and social budgets
• Coordinate food & beverage and maintain supplies
• Prepare meeting rooms and uphold a welcoming, professional environment
• Plan and coordinate internal events and team gatherings
• Manage onboarding logistics (IT access, equipment, subscriptions) for new employees
• Provide administrative support to the leadership team

Who are we looking for?

• Fluent in Swedish and English, spoken and written
• Experience as an Office Manager or Office Assistant in a fast-paced or service-oriented environment
• Background in professional services or partner-led organizations (e.g. private equity, consulting, finance, or law) is an advantage
• Hospitality or service experience is a plus
• Structured, proactive, and solution-oriented with strong attention to detail
• A collaborative team player with a genuine service mindset
• Able to manage multiple tasks and stakeholders simultaneously
• Proficient in MS Office and other administrative tools
  

Summa offers the possibility of working in a tight-knit community with international colleagues and a sustainable mindset, as well as a unique opportunity to get insights into the private equity business and impact space.

Do you want to learn more about Summa Equity? Please visit our website summaequity.com or find us on LinkedIn.