Office & Facilities Coordinator

Snc-Lavalin; Västerås kommun; On-site; SEK 420,000 - 580,000; Full time

Benefits offered by this job

Hybrid working model

Life Insurance

Pension scheme (10% match)

Employee Assistance Program

Career progression

Job summary

Linxon is seeking an organized Office Manager in Västerås to oversee daily administration, facilities, and vendor relations. You will keep organization charts, vacation lists, and SharePoint access up to date, while coordinating events and office services.

Join a team that values efficiency, discretion, and hands-on problem solving, supporting management and colleagues with a range of administrative tasks in a hybrid-friendly policy.

Qualifications

• Minimum 3 years of proven experience in office administration, office coordination, or a similar administrative role.
• Experience managing supplier relationships, purchasing office supplies, and coordinating office equipment and services
• Strong organizational, time management, and multitasking skills, with the ability to prioritize effectively
• Good working knowledge of Microsoft Office applications and general office systems
• High level of integrity and discretion when handling confidential company and personnel information

Responsibilities

• Maintain and update organization charts, vacation lists, and SharePoint access.
• Arrange internal events, bookings, and meals.
• Manage and coordinate IT equipment and office services (telephones, printers, etc.).
• Be the contact person for suppliers and handle office procurement and budget tasks.
• Coordinate meetings, events and conferences; ensure tools are in place and functioning.
• Assist management and colleagues with administrative tasks and project support.
• Oversee mail, post and entry/alarm systems; manage car-related queries and monthly reports.

Skills

Office administration

Office coordination

Vendor management

Microsoft Office

Communication

Tools

SharePoint

MS Office

Job description

Linxon is seeking an organized Office Manager in Västerås to oversee daily administration, facilities, and vendor relations. You will keep organization charts, vacation lists, and SharePoint access up to date, while coordinating events and office services.

Join a team that values efficiency, discretion, and hands-on problem solving, supporting management and colleagues with a range of administrative tasks in a hybrid-friendly policy.