Office Manager

Snc-Lavalin; Västerås kommun; On-site; SEK 420,000 - 580,000; Full time

Benefits offered by this job

Hybrid working model

Life Insurance

Pension scheme (10% match)

Employee Assistance Program

Career progression

Job summary

Linxon is seeking an organized Office Manager in Västerås to oversee daily administration, facilities, and vendor relations. You will keep organization charts, vacation lists, and SharePoint access up to date, while coordinating events and office services.

Join a team that values efficiency, discretion, and hands-on problem solving, supporting management and colleagues with a range of administrative tasks in a hybrid-friendly policy.

Qualifications

• Minimum 3 years of proven experience in office administration, office coordination, or a similar administrative role.
• Experience managing supplier relationships, purchasing office supplies, and coordinating office equipment and services
• Strong organizational, time management, and multitasking skills, with the ability to prioritize effectively
• Good working knowledge of Microsoft Office applications and general office systems
• High level of integrity and discretion when handling confidential company and personnel information

Responsibilities

• Maintain and update organization charts, vacation lists, and SharePoint access.
• Arrange internal events, bookings, and meals.
• Manage and coordinate IT equipment and office services (telephones, printers, etc.).
• Be the contact person for suppliers and handle office procurement and budget tasks.
• Coordinate meetings, events and conferences; ensure tools are in place and functioning.
• Assist management and colleagues with administrative tasks and project support.
• Oversee mail, post and entry/alarm systems; manage car-related queries and monthly reports.

Skills

Office administration

Office coordination

Vendor management

Microsoft Office

Communication

Tools

SharePoint

MS Office

Job description

Job DescriptionJob Title: Office ManagerLocation: Vasteras, SwedenWhat will you do?Manage and ensuring all systems are up to date, e.g keep organization charts, vacation list up to date, manage/remove SharePoint accessArrange internal events, (booking, ordering foods)Maintaining and coordinating all IT-equipment (telephone, computer, etc.)Ensure the tools and appliance in the office is working, e.g ventilation, dish washer, coffee machine, copy machine/printerAssist staff regarding questions related to our systems / processes / office.Be the Contact person for suppliers, responsible for administrative tasks around the facility (Ordering company/office supplies, budget management)Management of meetings, events and conferences and ensuring all tools are in place and function properly.Assist the management team and colleagues with various administrative tasks.Drive/coordinate office-related projectsHandling of mail and postManage the entry system and the alarm system (including printing the “Passage cards)Ensure HSE related applicants is in place, such as heart starter, fire extinguishers)“Car manager”- Contact person regarding car related questions – Monthly reports. Branding of all cars. Update car policyPO Orders related to the office (PO of Consultants and other PO orders)Qualifications:Minimum 3 years of proven experience in office administration, office coordination, or a similar administrative roleExperience managing supplier relationships, purchasing office supplies, and coordinating office equipment and servicesStrong organizational, time management, and multitasking skills, with the ability to prioritize effectivelyGood working knowledge of Microsoft Office applications and general office systemsHigh level of integrity and discretion when handling confidential company and personnel informationWhat we offer:Attractive Salary + BenefitsEmployee Assistance Programs and Career ProgressionLife InsuranceIndustry leading contributory pension scheme matching up to 10%We also have a brilliant smarter working policy, too. That means many of our office-based people and some of our site-based people can benefit from Linxon's Hybrid working model.Opportunities for professional development, including financial support for relevant qualifications and membership subscriptions.About Linxon:As a leading engineering company, we help our customers with turnkey substation solutions in the field of power transmission, renewable energy and transportation.Shaping energy solutions to empower sustainable connectivity.We combine Hitachi Energy’s deep technological knowledge and Atkins Realis’s project management expertise to create a company dedicated to substations – we are Linxon.Linxon’s vision is to deliver the best market offering for turnkey substation projects through world-class power technologies and delivering the highest level of competence in managing infrastructure projects.Building the infrastructure to power the world - we are Linxon!Worker TypeEmployeeJob TypeRegularAt Linxon, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.