Office Manager

AtkinsRéalis; Västerås kommun; On-site; SEK 420,000 - 540,000; Full time

Benefits offered by this job

Salary & benefits

EAP & progression

Life Insurance

Pension up to 10%

Hybrid working

Professional development

Job summary

Linxon is seeking an Office Manager in Västerås, Sweden to ensure smooth daily operations and facilities management. You will coordinate events, manage office tools, and support staff with system questions, while maintaining compliance with HSE requirements and budget controls.

Join a role that blends administrative leadership with hands-on facility management, delivering efficient office operations and serving as a key contact for suppliers and staff alike.

Qualifications

• Minimum 3 years of proven experience in office administration, coordination, or a similar role.
• Experience managing supplier relationships and office equipment/services is helpful.
• Strong organizational and multitasking abilities with discretion when handling confidential information.
• Proficiency with Microsoft Office and standard office systems.

Responsibilities

• Maintain up-to-date organization charts, vacation lists, and SharePoint access.
• Arrange internal events and book catering.
• Coordinate IT equipment and office tools, ensuring functionality.
• Oversee office facilities, including ventilation, appliances, and coffee/printing.

Skills

Office administration

Coordination

Time management

Multitasking

Discretion

Tools

Microsoft Office

Job description

Job Title: Office Manager

Location: Vasteras, Sweden

What will you do?

• Manage and ensuring all systems are up to date, e.g keep organization charts, vacation list up to date, manage/remove SharePoint access
• Arrange internal events, (booking, ordering foods)
• Maintaining and coordinating all IT-equipment (telephone, computer, etc.)
• Ensure the tools and appliance in the office is working, e.g ventilation, dish washer, coffee machine, copy machine/printer
• Assist staff regarding questions related to our systems / processes / office.
• Be the Contact person for suppliers, responsible for administrative tasks around the facility (Ordering company/office supplies, budget management)
• Management of meetings, events and conferences and ensuring all tools are in place and function properly.
• Assist the management team and colleagues with various administrative tasks.
• Drive/coordinate office-related projects
• Handling of mail and post
• Manage the entry system and the alarm system (including printing the "Passage cards")
• Ensure HSE related applicants is in place, such as heart starter, fire extinguishers)
• "Car manager"- Contact person regarding car related questions - Monthly reports. Branding of all cars. Update car policy
• PO Orders related to the office (PO of Consultants and other PO orders)

• Manage and ensuring all systems are up to date, e.g keep organization charts, vacation list up to date, manage/remove SharePoint access
• Arrange internal events, (booking, ordering foods)
• Maintaining and coordinating all IT-equipment (telephone, computer, etc.)
• Ensure the tools and appliance in the office is working, e.g ventilation, dish washer, coffee machine, copy machine/printer
• Assist staff regarding questions related to our systems / processes / office.
• Be the Contact person for suppliers, responsible for administrative tasks around the facility (Ordering company/office supplies, budget management)
• Management of meetings, events and conferences and ensuring all tools are in place and function properly.
• Assist the management team and colleagues with various administrative tasks.
• Drive/coordinate office-related projects
• Handling of mail and post
• Manage the entry system and the alarm system (including printing the "Passage cards")
• Ensure HSE related applicants is in place, such as heart starter, fire extinguishers)
• "Car manager"- Contact person regarding car related questions - Monthly reports. Branding of all cars. Update car policy
• PO Orders related to the office (PO of Consultants and other PO orders)

Qualifications

• Minimum 3 years of proven experience in office administration, office coordination, or a similar administrative role
• Experience managing supplier relationships, purchasing office supplies, and coordinating office equipment and services
• Strong organizational, time management, and multitasking skills, with the ability to prioritize effectively
• Good working knowledge of Microsoft Office applications and general office systems
• High level of integrity and discretion when handling confidential company and personnel information

What We Offer

• Attractive Salary + Benefits
• Employee Assistance Programs and Career Progression
• Life Insurance
• Industry leading contributory pension scheme matching up to 10%
• We also have a brilliant smarter working policy, too. That means many of our office-based people and some of our site-based people can benefit from Linxon's'Hybrid working model.
• Opportunities for professional development, including financial support for relevant qualifications and membership subscriptions.

About Linxon

As a leading engineering company, we help our customers with turnkey substation solutions in the field of power transmission, renewable energy and transportation.

Shaping energy solutions to empower sustainable connectivity. We combine Hitachi Energy's deep technological knowledge and Atkins Realis's project management expertise to create a company dedicated to substations - we are Linxon.

Linxon's vision is to deliver the best market offering for turnkey substation projects through world-class power technologies and delivering the highest level of competence in managing infrastructure projects.

Building the infrastructure to power the world - we are Linxon!