Global Programs & Operations Coordinator

JobBusters AB; Stockholms kommun; Hybrid; SEK 469,000 - 725,000; Full time

Benefits offered by this job

Collective bargaining & pension

Wellness allowance

Benifex discounts

Parental leave compensation

Occupational health services

Consultant Manager support

Career growth opportunities

Job summary

JobBusters AB is seeking an Organizational Coordinator to support a global creative organization, helping teams operate with clarity, structure and momentum. You will combine hands-on administrative support with program coordination, turning priorities into well-organized plans and ensuring actions and decisions are followed through.

You will coordinate projects, onboarding activities, calendar and meeting management, travel and event coordination, and maintain trackers and shared workspaces

Qualifications

• Experience in program coordination and administrative support in a fast-paced organization.
• Excellent organizational and prioritization skills with multi-workstream management.
• Strong written and verbal communication skills.
• Experience working with senior leaders and diverse stakeholders.
• Proficiency in Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel, SharePoint).
• Proactive, service-minded and solution-oriented approach.

Responsibilities

• Coordinate projects, planning cycles, workshops and onboarding activities.
• Manage calendars, meetings, travel and event logistics; prepare agendas and presentations.
• Document decisions and maintain trackers and shared workspaces.
• Support the employee experience to strengthen team culture and collaboration across locations.

Skills

Program coordination

Organizational skills

Communication skills

Stakeholder management

Microsoft 365 proficiency

Tools

Microsoft 365

Job description

JobBusters AB is seeking an Organizational Coordinator to support a global creative organization, helping teams operate with clarity, structure and momentum. You will combine hands-on administrative support with program coordination, turning priorities into well-organized plans and ensuring actions and decisions are followed through.

You will coordinate projects, onboarding activities, calendar and meeting management, travel and event coordination, and maintain trackers and shared workspaces