Global People Operations Specialist

Legora; Stockholms kommun; On-site; SEK 700,000 - 900,000; Full time

Job summary

Legora is seeking a meticulous People Operations Specialist to scale our HR processes as we expand globally. You’ll own onboarding, offboarding, employee records, and data integrity, partnering with People Partners, Payroll, Legal, and Finance to drive operational excellence.

You’ll implement scalable playbooks, improve workflows, and ensure accurate documentation across multiple countries and time zones. The role demands ownership, speed, and a continuous improvement mindset.

Qualifications

• 5+ years in People Operations or HR Operations in fast-growing companies.
• Excellent attention to detail and accuracy in workflows.
• Strong administrative skills with handling large volumes of lifecycle activities.
• Power user of HR systems, not a system admin.
• Highly organised with strong prioritisation and multi-deadline management.
• Ability to create clear, repeatable operational procedures.

Responsibilities

• Execute and continuously improve core People Operations processes across the entire employee lifecycle with speed, accuracy and attention to detail.
• Own the day-to-day administration of onboarding, offboarding, employee changes, promotions, transfers, leave processes and organisational updates.
• Prepare documentation and employee records, ensuring every process is completed accurately and on time.
• Maintain high-quality employee data and ensure operational accuracy across all People processes.
• Build, document and maintain scalable operating procedures, playbooks and process documentation that enable consistent execution globally.
• Coordinate People Operations activities across multiple stakeholders, countries and time zones, ensuring nothing falls through the cracks.
• Identify manual work, operational inefficiencies and recurring issues, and propose and implement better ways of working.
• Partner closely with People Tech to improve operational workflows and prepare processes for automation, while leaving technical implementation to the People Tech team.
• Support international expansion, acquisitions and organisational changes by executing operational People processes at pace.
• Help establish operational metrics, monitor service quality and continuously raise the bar for operational excellence.

Skills

People Operations

HR Operations

HR Administration

Attention to detail

HR systems power user

Organised

Prioritisation

Documentation

Independent work

Process improvement

Tools

HRIS (e.g., Workday/SuccessFactors)

Job description

Legora is seeking a meticulous People Operations Specialist to scale our HR processes as we expand globally. You’ll own onboarding, offboarding, employee records, and data integrity, partnering with People Partners, Payroll, Legal, and Finance to drive operational excellence.

You’ll implement scalable playbooks, improve workflows, and ensure accurate documentation across multiple countries and time zones. The role demands ownership, speed, and a continuous improvement mindset.