People Operations Specialist

Legora; Stockholms kommun; On-site; SEK 700,000 - 900,000; Full time

Job summary

Legora is seeking a meticulous People Operations Specialist to scale our HR processes as we expand globally. You’ll own onboarding, offboarding, employee records, and data integrity, partnering with People Partners, Payroll, Legal, and Finance to drive operational excellence.

You’ll implement scalable playbooks, improve workflows, and ensure accurate documentation across multiple countries and time zones. The role demands ownership, speed, and a continuous improvement mindset.

Qualifications

• 5+ years in People Operations or HR Operations in fast-growing companies.
• Excellent attention to detail and accuracy in workflows.
• Strong administrative skills with handling large volumes of lifecycle activities.
• Power user of HR systems, not a system admin.
• Highly organised with strong prioritisation and multi-deadline management.
• Ability to create clear, repeatable operational procedures.

Responsibilities

• Execute and continuously improve core People Operations processes across the entire employee lifecycle with speed, accuracy and attention to detail.
• Own the day-to-day administration of onboarding, offboarding, employee changes, promotions, transfers, leave processes and organisational updates.
• Prepare documentation and employee records, ensuring every process is completed accurately and on time.
• Maintain high-quality employee data and ensure operational accuracy across all People processes.
• Build, document and maintain scalable operating procedures, playbooks and process documentation that enable consistent execution globally.
• Coordinate People Operations activities across multiple stakeholders, countries and time zones, ensuring nothing falls through the cracks.
• Identify manual work, operational inefficiencies and recurring issues, and propose and implement better ways of working.
• Partner closely with People Tech to improve operational workflows and prepare processes for automation, while leaving technical implementation to the People Tech team.
• Support international expansion, acquisitions and organisational changes by executing operational People processes at pace.
• Help establish operational metrics, monitor service quality and continuously raise the bar for operational excellence.

Skills

People Operations

HR Operations

HR Administration

Attention to detail

HR systems power user

Organised

Prioritisation

Documentation

Independent work

Process improvement

Tools

HRIS (e.g., Workday/SuccessFactors)

Job description

About Us

Legora is redefining how legal work gets done. Not built for lawyers, built with them. We work alongside the world’s best legal teams, who expect excellence, precision, and speed, and we hold ourselves to the same bar.

Our AI-native workspace lets legal professionals move faster, think more clearly, and operate with sharper precision. By analysing thousands of documents in minutes and powering end-to-end workflows, we cut through complexity, teams can focus on what matters: judgment, strategy, and outcomes.

1,000+ customers across 50+ countries trust us, including Cleary Gottlieb, Goodwin, Linklaters, White & Case, Dentons, and Barclays. We’ve scaled to $100M+ in ARR, with teams across Europe, North America and APAC, and continue to expand through acquisitions including Qura, Walter AI and Graceview.

We partner with world-class performers: including Aaron Judge and the New York Yankees, Ludvig Åberg (and his caddie), and campaigns featuring Jude Law.

Joining Legora means three things.

• We lean in: ownership over titles, outcomes over intentions.
• We fight for excellence: high standards, direct, ego‑free feedback.
• We grow together: as a team and with our customers.

Mission before ego. Everyone contributes. No one coasts.

If you’re driven by impact, pace, and raising the bar. This is the place.

The Role

Few companies at this stage have this much to design and build at once, and at scale! Rapid geographic expansion and the establishment of multiple legal entities place demands on our People function to keep pace.

As a People Operations Specialist, you'll execute and continuously improve the operational processes that power every stage of the employee lifecycle as we grow.

Reporting to the People Operations & People Program Lead, you'll work hands‑on across Legora's core People function, partnering closely with People Partners, People Tech, Payroll, Legal and Finance. Our mission is to build operational excellence that enables the business to scale without creating unnecessary complexity.

What You'll Do

• Execute and continuously improve core People Operations processes across the entire employee lifecycle with speed, accuracy and attention to detail.
• Own the day‑to‑day administration of onboarding, offboarding, employee changes, promotions, transfers, leave processes and organisational updates.
• Prepare documentation and employee records, ensuring every process is completed accurately and on time.
• Maintain high‑quality employee data and ensure operational accuracy across all People processes.
• Build, document and maintain scalable operating procedures, playbooks and process documentation that enable consistent execution globally.
• Coordinate People Operations activities across multiple stakeholders, countries and time zones, ensuring nothing falls through the cracks.
• Identify manual work, operational inefficiencies and recurring issues, and propose and implement better ways of working.
• Partner closely with People Tech to improve operational workflows and prepare processes for automation, while leaving technical implementation to the People Tech team.
• Support international expansion, acquisitions and organisational changes by executing operational People processes at pace.
• Help establish operational metrics, monitor service quality and continuously raise the bar for operational excellence.

What You Bring

• 5+ years of experience in People Operations, HR Operations or HR Administration in a fast‑growing company.
• Exceptional attention to detail — you genuinely enjoy getting the operational details right.
• Strong administrative skills, with experience managing large volumes of employee lifecycle activities.
• Experience working with HR systems as a power user (rather than as a system administrator).
• Highly organised, with excellent prioritisation skills and the ability to manage multiple deadlines simultaneously.
• Comfortable working in an environment where priorities change quickly, without compromising quality.
• A continuous improvement mindset — you naturally look for ways to simplify, standardise and improve operational processes.
• Strong written documentation skills and the ability to create clear, repeatable operational procedures.
• Comfortable working independently, with a high degree of ownership and accountability.
• Experience building agents/agentic workflows as part of People processes is a plus.

Legora is an Equal Opportunity Employer

At Legora, we believe great teams are built on diversity of thought and experience. We’re proud to be an equal opportunity employer and committed to creating an inclusive, high‑performance culture where everyone can do their best work. We welcome people of all backgrounds and don’t discriminate based on race, color, religion, national origin, gender, gender identity or expression, sexual orientation, age, disability, veteran status, or any other characteristic protected by law.