Executive Assistant Office Manager

Jurek Recruitment & Consulting; Stockholms kommun; On-site; SEK 420,000 - 540,000; Full time

Job summary

Jurek Recruitment & Consulting AB, on behalf of a client, seeks an Office Manager / Executive Assistant to cover parental leave in Stockholm from January 2027 to end April 2028. The role blends executive support with office management, supporting two senior directors and ensuring smooth day-to-day operations.

Based in Stockholm, you will coordinate international activities, manage calendars and travel, oversee facilities, and act as a central contact for colleagues, suppliers, and external

Qualifications

• Experience in executive support or office management in fast-paced environments.
• Ability to coordinate complex calendars and travel arrangements.
• Excellent written and spoken English; Swedish proficiency is a plus.

Responsibilities

• Provide day-to-day support for two Managing Directors, including calendar management, travel coordination, and meeting scheduling.
• Coordinate meetings with internal and external stakeholders globally.
• Work with Executive Assistants and admin teams across international offices.
• Manage travel expenses and reimbursement processes through Concur.
• Prepare documents and meeting packs for Board and senior management meetings.
• Oversee daily Stockholm office operations and facilities.
• Coordinate local IT matters with Lazard's central IT functions.
• Support onboarding and health/safety matters; assist with internal policies.
• Coordinate internal events, including summer and holiday celebrations.

Skills

Executive support

Office coordination

Calendar management

Travel coordination

Stakeholder communication

Discretion

English & Swedish

Vendor & IT liaison

Tools

Concur

Job description

Are you an experienced coordinator who thrives in a fast-paced, professional environment and enjoys combining executive support with office management responsibilities? Jurek are currently helping one of our clients recruit an Office Manager / Executive Assistant for a parental leave cover based in Stockholm, starting in January 2027 and running until the end of April 2028.

Our client is a leading international advisory firm operating in a highly professional and relationship-driven environment. With offices across multiple markets and a strong global presence, the organization works closely with clients on complex business matters and is recognized for its collaborative culture, high standards, and commitment to excellence.

This is a unique opportunity to take on a key role at the heart of the business, supporting senior leaders while ensuring the smooth day-to-day operation of the Stockholm office.

The Role

This position combines the responsibilities of an Executive Assistant and an Office Manager, offering a varied role with significant responsibility and exposure. You will provide support to two senior executives while overseeing office operations and acting as a central point of contact for colleagues, suppliers, and external stakeholders.

Working closely with colleagues across an international network, you will help coordinate activities, create structure, and contribute to a professional and efficient workplace environment.

Key Responsibilities

• Provide day-to-day support for two Managing Directors, including calendar management, travel coordination, and meeting scheduling.
• Coordinate meetings with internal and external stakeholders globally
• Work closely with Executive Assistants and administrative teams across international offices.
• Manage travel expenses and reimbursement processes through Concur.
• Prepare documents, materials, and meeting packs for Board and senior management meetings.
• Handle ongoing correspondence and administrative tasks with professionalism and discretion.
• Take overall responsibility for the daily operation of the Stockholm office.
• Ensure office facilities, equipment, and workplace services function effectively.
• Manage office supplies, purchasing, and vendor relationships.
• Act as the primary contact for facility-related matters and external service providers.
• Coordinate local IT-related matters together with Lazard's central IT functions.
• Support onboarding by ensuring new employees have the necessary equipment, access rights, and practical arrangements in place.
• Support the organization in matters related to health checks, workplace safety, and internal policies.
• Coordinate internal events, including summer and holiday celebrations.

Your Background

We are looking for someone with experience in a similar support-oriented role, such as Executive Assistant, Team Assistant, Office Coordinator, or Office Manager. You are accustomed to working in a professional and fast-paced environment where attention to detail, discretion, and the ability to manage multiple priorities are essential.

You have a strong administrative foundation and enjoy creating structure, coordinating activities, and ensuring that things run smoothly behind the scenes. You are comfortable supporting senior stakeholders and have experience managing complex schedules, travel arrangements, and day-to-day administrative processes.

To succeed in this role, we believe you bring:

• Several years of experience in an executive support, coordination, or office management role
• Strong organizational and administrative skills, with the ability to manage competing priorities
• Experience coordinating meetings, travel arrangements, and executive calendars
• Excellent communication skills in both English and Swedish, written and spoken.

What We Offer

You will join a respected international organization where professionalism, collaboration, and high quality are at the core of the business. The role offers broad responsibility, close interaction with senior stakeholders, and the opportunity to become a key contributor to the success of a highly regarded Stockholm office.

This is a parental leave cover position based in Stockholm, with an expected start date in January 2027. The role is primarily office-based and requires a high degree of presence and collaboration with both local and international colleagues.