Stockholm Executive Assistant & Office Manager (Parental Leave)

Jurek Recruitment & Consulting AB; Stockholms kommun; On-site; SEK 420,000 - 540,000; Full time

Job summary

Jurek Recruitment & Consulting AB, on behalf of a client, seeks an Office Manager / Executive Assistant to cover parental leave in Stockholm from January 2027 to end April 2028. The role blends executive support with office management, supporting two senior directors and ensuring smooth day-to-day operations.

Based in Stockholm, you will coordinate international activities, manage calendars and travel, oversee facilities, and act as a central contact for colleagues, suppliers, and external

Qualifications

• Experience in executive support or office management in fast-paced environments.
• Ability to coordinate complex calendars and travel arrangements.
• Excellent written and spoken English; Swedish proficiency is a plus.

Responsibilities

• Provide day-to-day support for two Managing Directors, including calendar management, travel coordination, and meeting scheduling.
• Coordinate meetings with internal and external stakeholders globally.
• Work with Executive Assistants and admin teams across international offices.
• Manage travel expenses and reimbursement processes through Concur.
• Prepare documents and meeting packs for Board and senior management meetings.
• Oversee daily Stockholm office operations and facilities.
• Coordinate local IT matters with Lazard's central IT functions.
• Support onboarding and health/safety matters; assist with internal policies.
• Coordinate internal events, including summer and holiday celebrations.

Skills

Executive support

Office coordination

Calendar management

Travel coordination

Stakeholder communication

Discretion

English & Swedish

Vendor & IT liaison

Tools

Concur

Job description

Jurek Recruitment & Consulting AB, on behalf of a client, seeks an Office Manager / Executive Assistant to cover parental leave in Stockholm from January 2027 to end April 2028. The role blends executive support with office management, supporting two senior directors and ensuring smooth day-to-day operations.

Based in Stockholm, you will coordinate international activities, manage calendars and travel, oversee facilities, and act as a central contact for colleagues, suppliers, and external