Executive Assistant

McKinsey & Company; Stockholms kommun; On-site; SEK 520,000 - 760,000; Full time

Job summary

McKinsey & Company in Stockholm seeks an experienced Executive Assistant to support 1-2 Senior Partners. You will manage calendars, travel, and external relations with professionalism and discretion.

You will work closely with a team of dedicated EAs, coordinating complex schedules and events while delivering proactive administrative support and polished presentations.

Qualifications

• 2+ years of experience as an Executive Assistant or in a fast-paced, high-standard environment.
• Customer-oriented mindset focused on supporting Partners, clients and colleagues.
• Entrepreneurial, motivated, organized; enjoys calendar scheduling and admin tasks.
• Able to adapt to changing schedules in a fast-paced environment.
• Reliable, detail-oriented; manages expenses and timesheets accurately.
• Enjoys collaborating with dynamic, caring colleagues; socially confident.
• Proactive self-starter with a positive can-do attitude.
• Proficient with Microsoft Office.
• Excellent written and spoken English and Swedish (native level).

Responsibilities

• Proactively manage Partners' calendars and travel arrangements.
• Provide broad administrative support and handle communications.
• Prepare presentations and materials, ensuring completeness and accuracy.
• Coordinate internal and external events; liaise with national and international colleagues and clients.
• Maintain a service-minded, professional approach with discretion.

Skills

EA experience

Customer-oriented

Organizational skills

Calendar management

Adaptability

Attention to detail

Team collaboration

Proactive

English & Swedish

Tools

Microsoft Office

Job description

Who You’ll Work With

You are someone who thrives in a high-performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact.

In return for your drive, determination, and curiosity, we’ll provide the resources, mentorship, and opportunities to help you quickly broaden your expertise, grow into a well-rounded professional, and contribute to work that truly makes a difference.

When you join us, you will have:

• Continuous learning: Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development. The real magic happens when you take the input from others to heart and embrace the fast-paced learning experience, owning your journey.
• A voice that matters: From day one, we value your ideas and contributions. You’ll make a tangible impact by offering innovative ideas and practical solutions, all while upholding our unwavering commitment to ethics and integrity. We not only encourage diverse perspectives, but they are critical in driving us toward the best possible outcomes.
• Global community: With colleagues across 65+ countries and over 100 different nationalities, our firm’s diversity fuels creativity and helps us come up with the best solutions. Plus, you’ll have the opportunity to learn from exceptional colleagues with diverse backgrounds and experiences.
• Exceptional benefits: On top of a competitive salary (based on your location, experience, and skills), we provide a comprehensive benefits package to enable holistic well‑being for you and your family.

Your Impact

You will work closely with 1‑2 of our Senior Partners, providing dedicated support, proactively organizing and managing their complex workday and creating meaningful external relations.

You will be in daily contact with national and international colleagues and clients, as well as planning internal and external events. You will work in a warm, caring, and fun work atmosphere in the center of Stockholm with highly motivated professionals as your colleagues.

You will be part of a team of professional and dedicated Executive Assistants, who on a daily basis use each other for sparring, giving a helping hand when needed and cover as backup for each other.

You will proactively manage your Partner’s calendar and travel arrangements, provide broad administrative support, manage incoming communications, and prioritize emails to help organize and leverage time effectively as well as driving ad hoc tasks of various size and complexity. Moreover, you will assist in preparing presentations and materials, ensuring that the material is complete and accurate.

As a person you are proactive, entrepreneurial, and resilient with a professional can‑do attitude and always willing to go the extra mile. You find it exciting, challenging, and rewarding to successfully solve problems as part of your everyday job. You remain service‑minded in your approach, exhibiting a high level of professionalism and exercise discretion.

Your Qualifications and Skills

• 2+ years of experience as an Executive Assistant or from a similar fast‑paced and high standard environment
• You have a customer‑oriented mindset and approach: your focus is on how to best support our Partners, clients and colleagues
• You are entrepreneurial, highly motivated, have great organizational skills, and you enjoy solving calendar scheduling as well as other administrative tasks
• You do not mind changes in schedules but rather enjoy working in a fast‑paced and changing environment
• You are reliable, detail‑oriented and can handle expenses and timesheets with accuracy and care
• You enjoy an environment with dynamic and caring colleagues, and feel socially confident
• You are a proactive self‑starter with a positive can‑do attitude
• You are comfortable with Microsoft Office tools and know how to use them
• You are working efficiently towards improvements and embrace challenges as opportunities for development
• You have excellent written and spoken communication skills in English and Swedish at native level