Executive Assistant

Brice Group; Stockholms län; On-site; SEK 550,000 - 750,000; Full time

Job summary

Lipum is seeking an Executive Assistant to the CEO to act as a trusted, hands-on partner. You will combine executive support with practical responsibility for financing activities, investor communications, and meeting preparation.

You will report to the CEO and interact with the Board, finance and communications functions. Effective coordination across management, external advisers, and senior stakeholders, ensuring confidentiality and timely follow‑ups, is essential.

Qualifications

• Academic degree in Life Sciences or related field.
• Fluency in English, both written and spoken.
• Strong written and verbal communication skills; professional in internal/external settings.
• Proficiency in Microsoft Office and collaboration tools (Word, Excel, PowerPoint, SharePoint, Teams).
• Ideally experience in Life Science environment.

Responsibilities

• Support CEO in financing activities, coordinating input from the Board and advisers, and preparing investor materials.
• Draft and coordinate communications with partners, investors, and stakeholders; prepare briefing notes and Q&A content.
• Plan and prepare internal and external meetings, create presentations for Board and investors, capture decisions and action owners.
• Coordinate across functions to maintain momentum, monitor deadlines, and ensure follow-up.

Skills

Communication

English fluency

MS Office proficiency

Education

Master's in Bioentrepreneurship

Life Sciences degree

Tools

Word

Excel

PowerPoint

SharePoint

Teams

Job description

To our customer Lipum – a clinical phase biopharmaceutical company specializing in the discovery and development of new treatments for chronic inflammatory diseases – we are looking for an Executive Assistant.

WHAT LIPUM CAN OFFER

By joining Lipum at an important and exciting stage of its journey, you will have a unique opportunity to accelerate your development within the Life Science industry. You will work alongside a senior, experienced team where knowledge is shared openly, giving you broad exposure to how a biopharmaceutical company operates and develops.

You will report to a highly experienced Life Science leader who supports development through responsibility, exposure, and trust. For someone early in their Life Science career, this is an opportunity to learn quickly, take on increasing responsibility, and build a strong foundation for the next steps in the industry.

THE ROLE

Position overview

The Executive Assistant to the CEO is a highly trusted and hands-on partner who helps the CEO convert priorities into action. The role combines executive support with practical responsibility for financing activities, partner communication, meeting and presentation preparation. The role reports directly to the CEO and works closely with the management team, Board representatives, finance and communications functions.

RESPONSIBILITIES

Financing and Investor-Related Support

• Support the CEO in planning and executing financing activities, including timelines, workstreams, data requests, and follow-up.
• Coordinate input from management, the Board, advisers, legal counsel, and other external parties.
• Prepare and quality-check investor presentations, briefing materials, Q&A documents, data-room content, and decision support.
• Track key discussions, commitments, dependencies, and next steps, ensuring strict confidentiality.

Partner and Stakeholder Communication

• Draft and coordinate communication with partners, investors, advisers, and other key stakeholders.
• Prepare background notes, talking points, meeting briefs, and follow-up communication for the CEO.
• Keep track of stakeholder dialogues, agreed actions, and deadlines.
• Adapt communication to the audience while ensuring accuracy, consistency, and confidentiality.

Meetings and Presentations

• Plan and prepare internal and external meetings, including agendas, objectives, attendees, briefing packs, and pre-reads.
• Develop clear presentations and supporting materials for Board, investors, partners, management, and strategic meetings.
• Capture decisions, actions, owners, and deadlines, and ensure timely follow-up.
• Support the CEO in prioritizing meetings and preparation based on business impact and urgency.

Executive Operations and Support

• Support the CEO in coordinating internal priorities, activities, and key deliverables across the organisation.
• Provide practical support to the CEO, including selected calendar, travel, document, and administrative tasks as needed.
• Coordinate across internal functions to maintain momentum, clarify ownership, and ensure effective follow-up.
• Monitor internal deadlines, actions, and dependencies, and follow up with relevant teams when needed.

COMPETENCE REQUIREMENT AND ABILITIES

• Academic degree in Life Sciences or another relevant field, such as a Master’s in Bioentrepreneurship.
• Ideally a few years of professional experience within Life Science following graduation.
• Strong written and verbal communication skills, with the ability to communicate professionally in both internal and external settings.
• Strong proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint as well as SharePoint and Teams.
• Good understanding of the Life Science environment and its key stakeholders.
• Fluency in English, both written and spoken, is required.

Abilities

• Structured and action-oriented, with the drive to move things forward and follow through.
• Proactive and self-driven, taking ownership and initiative without always waiting for direction.
• Able to see the broader context, identify what matters, and adjust priorities accordingly.
• Comfortable working across different functions and areas of the business, adapting to different situations and stakeholders.
• Confident working independently within agreed mandates, with the judgement to involve the CEO at the right time.
• Open-minded, curious, and adaptable, with a willingness to take on a broad range of responsibilities.
• Able to manage several activities at the same time while maintaining structure and momentum.