Accounts Payable Specialist – Hybrid, Global Ops, AI-Driven

Instabee; Stockholms kommun; Hybrid; SEK 420,000 - 620,000; Full time

Benefits offered by this job

Brand-New Office

Dog-Friendly Office

Fun & Games

Parental Pay

Birthday Day Off

Hybrid setup

Job summary

Instabee, a fast-growing last-mile logistics group, is seeking a full-time Accounts Payable Accountant to join our global Finance team. You will manage day-to-day AP activities for Swedish and international entities, ensure invoices are coded and paid on time, and support month-end closing.

You'll work with colleagues across Finance, contribute to process improvements, and help drive our AI and automation initiatives to modernize AP workflows.

Qualifications

• Degree or education in finance, accounting, business administration or a related field.
• Experience in Accounts Payable or a similar accounting role.
• Good understanding of accounting principles and invoice processes.
• Experience with an ERP or accounting system.
• Structured, detail-oriented and organized approach.
• Strong communication and collaboration skills.
• Fluency in English; knowledge of Swedish is an advantage.

Responsibilities

• Verify, process and record vendor invoices for Swedish and international Instabee entities.
• Ensure invoices are correctly coded, approved and recorded.
• Manage and book vendor payments.
• Perform account reconciliations and follow up on outstanding items.
• Handle vendor queries and invoice- and payment-related questions.
• Collaborate with internal stakeholders to resolve discrepancies and ensure timely approvals.
• Support month-end closing, AP reporting and reconciliations.
• Maintain accurate vendor records and documentation.
• Identify opportunities to improve and streamline AP processes.
• Work closely with the Accounting and Controlling teams and support other accounting activities when needed.
• Support the development and improvement of AP processes through the adoption of AI and automation tools.

Skills

Attention to detail

Time management

ERP experience

Communication skills

English proficiency

Swedish knowledge

Education

Bachelor's in Accounting/Finance

Tools

ERP/accounting software

Job description

Instabee, a fast-growing last-mile logistics group, is seeking a full-time Accounts Payable Accountant to join our global Finance team. You will manage day-to-day AP activities for Swedish and international entities, ensure invoices are coded and paid on time, and support month-end closing.

You'll work with colleagues across Finance, contribute to process improvements, and help drive our AI and automation initiatives to modernize AP workflows.