Training Administration Assistant

Applicantz; Dammam; On-site; SAR 120,000 - 150,000; Full time

Job summary

A training administration firm in Saudi Arabia is seeking a Training Administration Assistant to support the end-to-end administration of technical and safety training programs. The ideal candidate should have excellent English communication skills, a diploma or bachelor's degree, and 1-3 years of experience in training administration or customer service. Responsibilities include coordinating training schedules, managing training records, handling invoicing, and acting as the first point of contact for stakeholders.

Qualifications

• 1-3 years' experience in training administration, coordination, or customer service.
• Comfortable using invoicing and system-based tools.

Responsibilities

• Coordinate training schedules, venues, trainers, and participant communications.
• Manage training records, attendance, certifications, and LMS updates.
• Handle course registrations, confirmations, and system-based bookings.
• Generate quotations and invoices; coordinate with Finance for billing follow-ups.
• Act as the first point of contact for trainees, trainers, and corporate clients.

Skills

Excellent English speaking and writing skills

Attention to detail

Organizational skills

Follow-up skills

Education

Diploma or Bachelor’s degree in Business Administration, HR, or similar

Tools

MS Excel

Outlook

LMS/CRM/Booking systems

Job description

Overview

Job Title: Training Administration Assistant

Contract Duration - 1 Year (with possible extension)

We are seeking a Saudi with excellent English communication skills to support the end-to-end administration of technical and safety training programs. The role is execution-focused, covering training coordination, system bookings, records, invoicing, and short-course support.

Qualifications

• Excellent English speaking and writing skills (mandatory)
• Diploma or Bachelor’s degree (Business Administration, HR, or similar preferred)
• 1–3 years’ experience in training administration, coordination, or customer service
• Comfortable using MS Excel, Outlook, invoicing and system-based tools (LMS/CRM/Booking systems)
• Strong attention to detail, organization, and follow-up skills
• Ability to work independently in a fast-paced training environment

Responsibilities

• Coordinate training schedules, venues, trainers, and participant communications
• Manage training records, attendance, certifications, and LMS updates
• Handle course registrations, confirmations, and system-based bookings
• Generate quotations and invoices; coordinate with Finance for billing follow-ups
• Act as the first point of contact for trainees, trainers, and corporate clients
• Ensure training documentation and activities meet compliance requirements
• Support short-course listings, promotions, and enrolment tracking
• Prepare basic reports on training attendance, feedback, and completion status