Supplier Relationship Manager

Al Moosa Specialist Hospital; Eastern Province; On-site; SAR 60,000 - 90,000; Full time

Job summary

Al Moosa Specialist Hospital is seeking an experienced Accounts Payable professional to manage day-to-day AP activities and ensure timely, accurate supplier payments. The role requires meticulous reconciliation with ledgers and adherence to internal controls.

You will coordinate with suppliers and internal stakeholders, support month-end closings, and contribute to process improvements to optimize AP workflows within the hospital's finance team.

Qualifications

• Experience with accounts payable processes.
• Ability to reconcile AP with GL and subsidiary/vendor ledgers.
• Familiarity with month-end closing activities and related reporting.

Responsibilities

• Coordinate and manage day-to-day activities within the Accounts Payable function.
• Process supplier payments accurately and within agreed payment terms.
• Enter and post payments in the accounting system and ensure timely allocation and clearing against outstanding invoices.
• Verify payments prior to obtaining authorized signatures by reviewing payment vouchers, supporting documentation, and checks.
• Reconcile Accounts Payable balances with relevant records, including the subsidiary/vendor ledger and General Ledger.
• Maintain accurate and up-to-date supplier accounts and supporting documentation.
• Manage and complete month-end closing activities for all Accounts Payable-related accounts.
• Prepare Accounts Payable registers, reconciliations, and related reports accurately and within established deadlines.
• Reconcile detailed Accounts Payable reports to General Ledger accounts and investigate and resolve any discrepancies.
• Support the preparation of financial information and reports as required by management.
• Identify and implement opportunities to improve Accounts Payable processes, controls, efficiency, and accuracy.
• Drive initiatives to reduce paper-based processes and increase the use of electronic and automated Accounts Payable processes.
• Work closely with senior management and relevant stakeholders to continuously improve and develop Accounts Payable processes and procedures.
• Contribute to the standardization and optimization of AP workflows and controls.

Skills

Accounts payable

Vendor reconciliation

Month-end closing

Financial reporting

Stakeholder management

Audit support

Process improvement

Tools

Accounting software

Job description

• Coordinate and manage day-to-day activities within the Accounts Payable function.
• Process supplier payments accurately and within agreed payment terms.
• Enter and post payments in the accounting system and ensure timely allocation and clearing against outstanding invoices.
• Verify payments prior to obtaining authorized signatures by reviewing payment vouchers, supporting documentation, and checks.
• Reconcile Accounts Payable balances with relevant records, including the subsidiary/vendor ledger and General Ledger.
• Maintain accurate and up-to-date supplier accounts and supporting documentation.

2. Supplier & Internal Stakeholder Management

• Liaise with suppliers regarding invoices, payments, account balances, and payment-related queries.
• Coordinate with the Supply Chain department and suppliers regarding advance payments and ensure their timely and appropriate adjustment in the financial statements.
• Work closely with internal stakeholders and external suppliers to resolve discrepancies and ensure timely processing of invoices and payments.

3. Month-End Closing & Reporting

• Manage and complete month-end closing activities for all Accounts Payable-related accounts.
• Prepare Accounts Payable registers, reconciliations, and related reports accurately and within established deadlines.
• Reconcile detailed Accounts Payable reports to General Ledger accounts and investigate and resolve any discrepancies.
• Support the preparation of financial information and reports as required by management.

4. Compliance, Controls & Audit

• Ensure compliance with company policies, financial controls, and applicable procedures throughout the Accounts Payable process.
• Maintain proper filing, documentation, and secure storage of Accounts Payable records to ensure audit readiness.
• Support internal and external audits by providing requested documentation, reconciling supporting reports to General Ledger accounts, and verifying supplier payments.
• Review Accounts Payable transactions to ensure appropriate approvals and supporting documentation are in place.

5.Process Improvement

• Identify and implement opportunities to improve Accounts Payable processes, controls, efficiency, and accuracy.
• Drive initiatives to reduce paper-based processes and increase the use of electronic and automated Accounts Payable processes.
• Work closely with senior management and relevant stakeholders to continuously improve and develop Accounts Payable processes and procedures.
• Contribute to the standardization and optimization of AP workflows and controls.