Strategic Event HR Workforce Planner

Talent Blueprint FZ LLC; Al Khobar; On-site; SAR 201,000 - 357,000; Full time

Job summary

Talent Blueprint FZ LLC is seeking a Senior HR Workforce Planning Specialist to support large-scale international sporting events. You will develop scalable workforce plans, forecast needs, and manage budgets across venues, ensuring cost-effective staffing and operational readiness.

Ideal candidates bring 5–8 years in HR workforce planning, strong analytics, and experience with event staffing in megaproject environments.

Qualifications

• Bachelor's degree in HR, Business Administration, or related field.
• 5–8 years of experience in HR workforce planning, resource management, or HR operations.
• Strong experience in sports events, mega events, exhibitions, or large-scale project environments.
• Proven exposure to workforce budgeting and cost optimization initiatives.

Responsibilities

• Translate business and operational requirements into scalable workforce plans aligned with event timelines, milestones, and venue readiness.
• Develop workforce forecasts based on event size, attendance expectations, functional requirements, and operational complexity.
• Build structured manpower plans covering all operational areas including venue operations, hospitality, security coordination, accreditation, logistics, and guest services.
• Continuously adjust workforce plans based on changing operational needs and real-time event dynamics.
• Partner with functional heads to understand workforce requirements and ensure alignment.
• Provide data-driven workforce recommendations balancing service quality, cost efficiency, and feasibility.
• Influence senior stakeholders on workforce decisions through structured analysis and insights.
• Manage competing workforce demands across multiple departments and venues.
• Develop and maintain workforce dashboards tracking hiring progress, headcount, deployment readiness, and utilization.
• Utilize advanced Excel skills (XLOOKUP, VLOOKUP, Pivot Tables, formulas, dashboards) to analyze workforce data.
• Monitor workforce KPIs including hiring velocity, vacancy rates, deployment readiness, and cost per resource.
• Provide regular reporting and insights to leadership on workforce status and risks.
• Understand and manage workforce budgets in alignment with project and event financial constraints.
• Track workforce-related costs including salaries, accommodation, transportation, air tickets, per diems, allowances, medical insurance, and statutory contributions.
• Identify opportunities to optimize workforce costs without compromising operational effectiveness.
• Support financial planning and workforce cost forecasting for tournaments and large-scale events.
• Assess workforce structures and recommend staffing models based on operational requirements.
• Ensure the right mix of Senior Managers, Managers, Specialists, Supervisors, and Coordinators is deployed based on need.
• Drive efficient workforce allocation across venues and functional areas.
• Support workforce mobilization strategies to maximize utilisation and minimise idle capacity.
• Identify cost-saving initiatives through local hiring, shift optimization, and reducing agency dependency.

Skills

Workforce forecasting

Budgeting

Workforce analytics

Event staffing

Stakeholder management

Workforce optimization

Education

Bachelor's degree in HR, Business Administration, or related field

Tools

Excel

Job description

Talent Blueprint FZ LLC is seeking a Senior HR Workforce Planning Specialist to support large-scale international sporting events. You will develop scalable workforce plans, forecast needs, and manage budgets across venues, ensuring cost-effective staffing and operational readiness.

Ideal candidates bring 5–8 years in HR workforce planning, strong analytics, and experience with event staffing in megaproject environments.