Senior O&M Office Management Assistant

Water Transmission and Technologies Co.; Saudi Arabia; Sur place; SAR 120 000 - 240 000; Plein temps

Résumé du poste

Water Transmission and Technologies Co. is seeking a senior administrator to support the Chief Operations & Maintenance Officer, collaborating with divisions to develop internal policies and improve efficiency.

The role focuses on calendar and meeting management, office operations, vendor relations, travel logistics, and maintaining accurate records while upholding confidentiality. You will assist in HR-related tasks and translate meeting information into actionable plans with stakeholders,

Responsabilités

• Identify opportunities for continuous improvement of the Chief Operations & Maintenance Officer Office management systems and practices.
• Ensure compliance with laws, rules, regulations and WTCO standards across functions such as HC HSSE Risk and Cybersecurity.
• Coordinate meetings and prepare action plans in collaboration with stakeholders across divisions.
• Maintain accurate records, files, databases, document control and versioning while ensuring confidentiality and data security.
• Support HR matters per WTCO directions, including initial interviews and preparing briefs for the Chief Operations & Maintenance Officer.

Description du poste

Job Purpose

The job holder is responsible for participating in Chief Operations amp Maintenance Officer Office s activities implementing and following up activities related to the Chief Operations amp Maintenance Officer and working closely with the various divisions to develop internal policies and enhance operational efficiency

Key Roles and Responsibilities

Identify opportunities for continuous improvement of the Chief Operations amp Maintenance Officer s Office Management s systems practices cost optimization and productivity amp efficiency improvement Ensures the compliance with all applicable laws rules regulations and standards within WTCO and related functions such as and not limited to HC HSSE Risk and Cybersecurity etc Escalate problems to ensure case issue is closed efficiently and in a timely manner Ensure that all work is carried out efficiently in line with the annual business plans goals policies processes procedures and instructions Participate in preparing a validating system to ensure all documents results memos and decisions related to the meetings of the Chief Operations amp Maintenance Office or relevant committees Participate in preparing the Chief Operations amp Maintenance Officer office activities and ensure compliance with WTCO instructions and requests Apply the protocols and ceremonies accurately and effectively which reflects a positive image of the Chief Operations amp Maintenance Officer and therefore of WTCO

Key Roles and Responsibilities 2

Participate in preparing the proper management of the Chief Operations amp Maintenance Officer calendar and internal amp external meetings on behalf of the Chief Operations amp Maintenance Officer as needed Assist in preparing the proper management of the daily operations of the executive office including managing office supplies equipment maintenance and vendor relationships Ensuring the office is well-maintained and functions efficiently Participate in preparing the proper management system provided by the management of Chief Operations amp Maintenance Officer transportation and logistics including travels and visits amp social events and meetings Coordinate with the management to receive all Chief Operations amp Maintenance Officer meetings information to translate them to an action plan in coordination with concerned division stakeholders Participate in preparing a system of maintaining accurate records files databases document control and versioning Ensuring confidentiality and data security for sensitive information Comply to maintaining confidentiality of information as per the set standards policies and procedures Participate as needed and provide the necessary support for all matters related to human resources in line with WTCO directions i e conducting initial interviews with senior candidates and prepare a brief for the Chief Operations amp Maintenance Officer etc

Key Communications

Internal Stakeholders All Departments

External Stakeholders Consultants Advisors Vendors suppliers Services providers agencies travel agents Government authorities and entities