Senior Document Controller - Data Center Projects (KSA)

Decima International; Riyadh; On-site; SAR 240,000 - 360,000; Full time

Job summary

Decima International seeks a Senior Document Controller to manage technical documentation for major data center and telecoms projects in KSA. This site-based role will maintain version-controlled records across construction, commissioning, handover, and operations.

You will administer EDMS platforms, coordinate inputs from multiple stakeholders, and ensure NCRs, test scripts, drawings, and manuals are properly controlled throughout the project lifecycle.

Qualifications

• Bachelor's degree or diploma in Engineering, Document Control, Information Management, or a related field.
• Strong technical document control experience on data center or mission-critical projects.
• Experience administering Electronic Document Management Systems such as Aconex, SharePoint, Procore, or similar platforms.
• Strong knowledge of document lifecycle management, revision control, and document governance.
• Experience handling engineering drawings, O&M manuals, inspection records, and other technical documentation.
• Experience consolidating documentation from contractors, vendors, consultants, and OEMs.
• Strong knowledge of document numbering systems, metadata, classifications, and structured document libraries.
• Experience maintaining revision histories, audit trails, and controlled project records.
• Ability to coordinate effectively with engineering, commissioning, QA/QC, construction, and operations teams.
• Strong attention to detail, accuracy, organization, and follow-up.
• Strong communication and stakeholder coordination skills.

Responsibilities

• Build, administer, and maintain structured project document management systems.
• Manage document numbering, naming conventions, classification, metadata, and filing standards.
• Collect and consolidate technical documentation from contractors, consultants, vendors, and OEMs.
• Track missing or overdue documentation and follow up with responsible stakeholders.
• Ensure all documentation is accurate, complete, correctly registered, and readily retrievable.
• Maintain strict document version control, revision histories, audit trails, and distribution records.
• Manage engineering drawings, as-built drawings, O&M manuals, technical records, and document libraries.
• Ensure inspection checklists, commissioning scripts, and other project records are uploaded and registered correctly.
• Support document retrieval requirements for engineering, construction, commissioning, and operations teams.
• Administer EDMS platforms, workflows, document reviews, transmittals, and approvals.
• Monitor and report document completeness, status, outstanding actions, and revisions.
• Maintain and report regularly on NCR status and trending.
• Coordinate with QA/QC, commissioning, engineering, project controls, and operations teams on documentation requirements.
• Support testing, commissioning, handover, and final documentation turnover.
• Maintain project documentation in accordance with applicable governance and quality requirements.
• Support audits and ensure requested records can be retrieved efficiently.

Skills

Documentation coordination

Revision control

Stakeholder coordination

Attention to detail

Lifecycle management

Education

Bachelor's degree in Engineering / related field

Tools

Aconex

SharePoint

Procore

Electronic Document Management Systems

Document Tracking & Reporting Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Decima International seeks a Senior Document Controller to manage technical documentation for major data center and telecoms projects in KSA. This site-based role will maintain version-controlled records across construction, commissioning, handover, and operations.

You will administer EDMS platforms, coordinate inputs from multiple stakeholders, and ensure NCRs, test scripts, drawings, and manuals are properly controlled throughout the project lifecycle.