Senior Document Controller - Data Center Projects (KSA)

Decima International; Riyadh; On-site; SAR 180,000 - 240,000; Full time

Job summary

Decima International in KSA seeks an experienced Senior Document Controller to manage technical documentation for data center and telecom projects. This site-based role ensures accurate, version-controlled records from construction through operations.

Responsibilities include administering EDMS platforms, coordinating with engineers, QA/QC, and construction teams, and maintaining NCRs, checklists, drawings, and manuals. The role requires meticulous document governance and timely reporting.

Qualifications

• Bachelor’s degree or diploma in Engineering, Document Control, Information Management, or a related field.
• Strong technical document control experience on data center or mission-critical projects.
• Experience administering Electronic Document Management Systems such as Aconex, SharePoint, Procore, or similar platforms.
• Strong knowledge of document lifecycle management, revision control, and document governance.
• Experience handling engineering drawings, O&M manuals, inspection records, and other technical documentation.
• Experience consolidating documentation from contractors, vendors, consultants, and OEMs.
• Strong knowledge of document numbering systems, metadata, classifications, and structured document libraries.
• Experience maintaining revision histories, audit trails, and controlled project records.
• Ability to coordinate effectively with engineering, commissioning, QA/QC, construction, and operations teams.
• Strong attention to detail, accuracy, organization, and follow-up.
• Strong communication and stakeholder coordination skills.

Responsibilities

• Build, administer, and maintain structured project document management systems.
• Manage document numbering, naming conventions, classification, metadata, and filing standards.
• Collect and consolidate technical documentation from contractors, consultants, vendors, and OEMs.
• Track missing or overdue documentation and follow up with responsible stakeholders.
• Ensure all documentation is accurate, complete, correctly registered, and readily retrievable.
• Maintain strict document version control, revision histories, audit trails, and distribution records.
• Manage engineering drawings, as-built drawings, O&M manuals, technical records, and document libraries.
• Ensure inspection checklists, commissioning scripts, and other project records are uploaded and registered correctly.
• Support document retrieval requirements for engineering, construction, commissioning, and operations teams.
• Administer EDMS platforms, workflows, document reviews, transmittals, and approvals.
• Monitor and report document completeness, status, outstanding actions, and revisions.
• Maintain and report regularly on NCR status and trending.
• Coordinate with QA/QC, commissioning, engineering, project controls, and operations teams on documentation requirements.
• Support testing, commissioning, handover, and final documentation turnover.
• Maintain project documentation in accordance with applicable governance and quality requirements.
• Support audits and ensure requested records can be retrieved efficiently.

Skills

Document control

Stakeholder coordination

Attention to detail

Communication

Project controls

Data management

Aconex

SharePoint

Procore

EDMS knowledge

Education

Bachelor’s degree in Engineering/Document Control/Information Management

Tools

Aconex

SharePoint

Procore

Electronic Document Management Systems

Document tracking tools

Job description

Decima International in KSA seeks an experienced Senior Document Controller to manage technical documentation for data center and telecom projects. This site-based role ensures accurate, version-controlled records from construction through operations.

Responsibilities include administering EDMS platforms, coordinating with engineers, QA/QC, and construction teams, and maintaining NCRs, checklists, drawings, and manuals. The role requires meticulous document governance and timely reporting.