Research Administration Officer (NAC#210525)

Dar Al-Hekma; Riyadh; On-site; SAR 60,000 - 90,000; Full time

Job summary

A leading university is looking for a Research Administration Officer to support the Office of Research and Innovation. The ideal candidate will manage various administrative functions for research projects, ensuring compliance and smooth operations. This role involves coordination, reporting, and communications with multiple stakeholders. Candidates should have a relevant bachelor's degree and experience in research or academic administration.

Qualifications

• Bachelor’s degree required from an accredited institute.
• Minimum of two years in research or academic administration.
• Familiar with research project coordination and compliance.

Responsibilities

• Manages research project information and assists in reporting.
• Coordinates logistics for research events and workshops.
• Tracks and processes publication reimbursement requests.

Skills

Communication

Organization

Attention to Detail

Research Management

Education

Bachelor’s degree in Business Administration

Bachelor’s degree in Public Administration

Bachelor’s degree in Research Management

Bachelor’s degree in Information Management

Job description

Research Administration Officer (NAC#210525)

Department Office of Research and Innovation

Division Office of Research

Job Family Administrative Professional

Reports to Director, Office of Research and Innovation

Location Alfaisal University - Riyadh

Job Summary

The Research Administration Officer is responsible for supporting the Office of Research and Innovation by managing various administrative functions related to research projects and grants. This position involves maintaining accurate and up-to-date records in ORI systems, assisting with report generation, and ensuring compliance with university policies and guidelines. The officer will also coordinate logistical arrangements for research events, monitor progress report deadlines, and facilitate communication between faculty, finance, and procurement departments. Additionally, the officer will respond to stakeholder inquiries and assist with other research-related administrative tasks as needed.

Primary Duties & Responsibilities

• Registers and updates research project information in ORI systems (e.g., grants management software, spreadsheets) and assists in generating reports for the Office of Research.
• Maintains accurate records for grants, research expenses, and progress reports.
• Reviews, tracks, and processes publication fee reimbursement requests submitted by faculty members, ensuring they meet university policies and guidelines.
• Communicates with faculty to request missing documents or clarifications related to publication reimbursement requests.
• Follows up with Finance and Procurement departments on matters related to research project expenditures, purchases, and processing timelines.
• Coordinates all logistical arrangements for ORI workshops, seminars, and research events.
• Prepares event-related materials such as flyers, agendas, attendance sheets, and workshop evaluations.
• Monitors deadlines for progress reports related to research grants and initiatives, and sends timely reminders to faculty, following up with principal investigators as needed.
• Flags delayed or missing progress reports for escalation to senior management when necessary.
• Tracks report approvals and maintains an up-to-date record of all submitted and pending reports.
• Regularly checks the ORI official email inbox, responds to inquiries, and sends announcements or updates to faculty and stakeholders as needed.
• Assists in the preparation and formatting of research grant proposals and supporting documentation, ensuring completeness and alignment with sponsor and institutional requirements.
• Verifies compliance with formatting guidelines, required attachments, and institutional signatures prior to submission.
• Performs all other duties in a professional, effective, and confidential manner.
• Performs all other related duties as required or assigned by manager.

Education & Qualifications

• Bachelor’s degree in Business Administration, Public Administration, Research Management, Information Management or equivalent from an accredited institute.

Professional Experience

• Minimum of two (02) research administration, academic administration, or project coordination within a university or research-focused environment, or any other related field.